Recruiting Administrative Associate

Description & Requirements

WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITH As a member of the Atlanta Recruiting team, you will collaborate with a talented group to develop, plan, and execute Associate Consultant ("AC"), Consultant, and intern recruiting efforts for the Atlanta office WHERE YOU’LL FIT WITHIN THE TEAM As the Atlanta Recruiting Associate, you will play a critical role in executing recruiting events, processes, and candidate experiences, interacting with prospective candidates, internal stakeholders, and external partners to support Bain's mission of hiring exceptional talent across both talent groups. WHAT YOU’LL DO Event Planning and Execution Coordinate end-to-end logistics for AC and CON recruiting events, including on-campus, in-office, and offsite marketing and closing events; manage invites, student sign-ups, RSVPs, catering, nametags, and candidate feedback across both virtual and in-person formats Support diversity and emerging sources programs across AC and CON recruiting, including BEL, CREW, BASE, ADvantage, Consulting Kickstart, and SkillBridge; coordinate associated logistics and help drive program execution Assist in planning and executing offeree weekends and welcome weekends (3–4/year) for AC, ACI, CON, and Summer Associate roles; organize logistics, attend events, interact with offerees, and ensure all activities run smoothly Support the full AC and CON recruiting cycle, including interview day logistics, resume screening, candidate scheduling in Avature, debrief notetaking, disposition communications, and off-cycle hiring efforts such as application screening, referral tracking, and proactive sourcing Assist in planning and executing the Summer Associate and AC intern programs in Atlanta, including the summer social calendar, training week, and final presentations Communication Management Communicate and correspond with recruits on a regular basis, including referrals; maintain incoming inquiries and applications and generate timely, appropriate responses Assist senior recruiters as needed with management of external marketing communications with school career offices and on-campus clubs and organizations, including email campaigns, social media, invitations, campus flyers, and room bookings Provide clear, timely responses to consulting staff involved in recruiting (e.g., interviewer schedules, managing commitments, recruiting events); draft/send responses to internal consultant leadership team members Respond to routine recruit inquiries professionally; escalate non-routine questions to senior team members as appropriate Other Support Utilize Avature for data entry, application and event management, and applicant tracking and reporting in a timely and accurate manner; ensure all candidate feedback uploaded into Avature on frequent basis Attend team meetings, take notes and schedule follow-up meetings as necessary; work independently between formal touchpoints Work with Atlanta HR team to manage new hire onboarding process, including by not limited to: new hire paperwork, staffing prep materials, selection and distribution of colleagues, start dates, etc. Monitor and proactively order recruiting supplies, including marketing materials, gifts, and office supplies Perform other administrative duties as requested or as responsibilities dictate