Marketing Specialist, Enterprise

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.  We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice .

We are currently seeking a Marketing Specialist to join our Enterprise Marketing team in Toronto . What your team does: This role sits with Events and Community, where the highest volume of vendor, supplier and contract activity lives, and supports the full Enterprise Marketing team on procurement, contracts and budget.

The Marketing Specialist is the operational and administrative backbone of Enterprise Marketing. The role owns the mechanics that keep our events and community programmes moving: managing project plans and timelines in Asana, raising and tracking purchase orders in Coupa, shepherding vendor and partner contracts through legal and procurement, and owning the budget tracker so committed and remaining spend is always current and visible. This is a role for someone who is energised by making complicated things run smoothly, who is comfortable chasing people politely and persistently, and who wants a broad view of how an enterprise marketing function actually operates before specializing. What you’ll work on: Event Project Management : Build and maintain project plans, timelines and task boards in Asana for events, sponsorships and community programmes. Keep owners, due dates and milestones accurate, run the recurring status cadence — planning meetings, stand-ups, status updates and post-event retrospectives — and surface slipping items and risks early. Budget Management : Own the budget tracker. Track spend against budget by event and programme, reconcile actuals to forecast with Finance, monitor commitments and accruals, and give the Sr. Manager and Sr. Director a current, trusted view of committed and remaining budget at any point in the year. Procurement & Coupa : Raise, submit and track purchase requisitions and purchase orders in Coupa. Onboard new suppliers, resolve blocked or rejected requisitions, match invoices to POs, chase approvals, and act as the team's first point of contact for anything Coupa-related. Contracts & Vendor Management : Route vendor, venue, sponsorship and partner agreements through legal, procurement, privacy and security review. Track where every agreement sits, flag renewal and expiry dates, maintain the contract register, and gather the information reviewers need so agreements are not delayed by missing detail. Accounting & Finance Coordination : Work with Finance and Accounts Payable on invoicing, payment queries, vendor set-up, month-end close inputs and expense reconciliation. Resolve discrepancies between what was contracted, ordered and invoiced. Events & Community Logistics : Support event delivery end to end: registration lists, shipping and inventory, supplier and venue bookings, attendee communications, on-site materials and post-event wrap-up. Travels roughly 3-5x per quarter across the GTA & US to provide on the ground support for key events. Stakeholder Coordination : Act as a point of contact for internal stakeholders and external vendors on event timelines, deliverables and approvals, and make sure requests going to design, video or content are complete before handoff.

Operations & Process : Keep shared drives, asset libraries, distribution lists, team calendars and the marketing calendar organized and current. Document and maintain recurring processes — procurement, contract routing, budget reporting, event run-of-show — so they are repeatable. Turn retrospective learnings into concrete changes to how the next programme runs. Administration : Act as a general administrative partner to the Sr. Director, Enterprise Marketing and the wider leadership group. Other duties as assigned. What good looks like: No event, sponsorship or programme is delayed by