Non-Sponsored Funds Analyst

Non-Sponsored Funds Analyst Full-time Work Format: Hybrid Harvard Job Function: Finance Union: 00 - Non Union, Exempt or Temporary Salary Grade: 057 Department: Administration and Finance - FAS Office of Finance FLSA Status: Exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: Independently perform complex financial administration including budget development, financial analysis, and consultation. Provide recommendations for the use of financial resources. Job-Specific Responsibilities: As a key player in the FAS Office of Finance, the Non-Sponsored Funds Analyst will work closely with the Manager of Non-Sponsored funds to support the financial operations and planning for the Faculty of Arts and Sciences (FAS) non-sponsored funds portfolio. The Non-Sponsored Funds Analyst will help ensure that the FAS’s non-sponsored funding sources – including endowments, current use gifts, construction gifts, loan funds, and unrestricted designated funds – are properly managed, utilized, and aligned with FAS priorities. Support the Manager of Non-Sponsored Funds in the routine review and analysis of non-sponsored fund balances across the FAS - currently a balance of $1.3 billion, across almost 10,000 individual Funds; independently perform day-to-day financial administration of non-sponsored funds, including verifying and monitoring spending and balances in accordance with financial policies and donor terms. Consolidates data from disparate systems and sources to provide accurate reporting related to non-sponsored funds, including but not limited to budget-to-actual reporting and year-over-year trend analyses. Responsible for accounting entries related to non-sponsored funds, such as interest expense/income allocation, balance forward adjustments, and pooled fund entries. Reviews non-sponsored fund balances held across the FAS and works with the Manager of Non-Sponsored Funds to resolve issues, including developing plans for "hard to use”" funds. Performs internal control and regulatory testing related to non-sponsored funds, including release from restriction testing, FASB 117 classifications, and high-risk expense reviews. Reconciles the TBD (To Be Determined) FAS Gift and Endowments funds (defined as philanthropy received but not yet assigned terms) and work with cross-functional organizations to resolve balances. Calculates support allocations to be applied to professorships and other restricted funds. Collects and reviews capitalization and decapitalization requests and recommends appropriate action. Gather and analyze metrics to identify streamlining opportunities in reporting across a variety of financial systems and reports. Primary contact for ad hoc questions from divisions, departments, centers, and affiliate tubs. Assists in identifying training needs and developing educational