Administrative Assistant

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.    For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

Competitive salary Paid vacation, holidays, and sick time Comprehensive benefits package including 401(k), medical, dental, and vision coverage On-the-job and cross-training opportunities Encouraging and collaborative team environment Dedication to safety through our Zero Harm policy About the Role Cooling performance limits AI infrastructure, semiconductor equipment, photonics, power electronics, defense systems, and other high-powered compute applications. Alloy Enterprises addresses these constraints with advanced thermal management components enabled by its Stack Forging™ process, which creates single-piece, leak-tight metal parts with complex internal microgeometries for stronger cooling performance, lower pressure drop, and high reliability. Founded in 2020, Alloy has built an industry-leading thermal management platform for data centers and mission-critical systems. This role generally requires 4 days onsite per week.

As an Administrative Assistant, you'll play a critical role in keeping our leadership team organized, efficient, and focused on delivering innovative thermal management solutions. You'll provide administrative support to our Sr. Director, Commercial Strategy, Sr. Director, Business Operations, Sr. Director, Engineering, Sr. Director, Customer Solutions, and Vice President & General Manager. You will help manage day-to-day office operations, coordinate meetings and travel, and ensure employees and visitors have an exceptional experience. The ideal candidate is highly organized, proactive, and adaptable in a fast-paced environment. You enjoy solving problems, anticipating needs before they arise, and bringing structure to dynamic situations. You're comfortable managing multiple priorities while maintaining professionalism, discretion, and attention to detail.

You are dependable, resourceful, and thrive behind the scenes making teams more effective. You communicate clearly, stay organized under pressure, and take pride in delivering high-quality work. You're equally comfortable handling routine administrative tasks and jumping into new projects as business needs evolve. Responsibilities • Provide administrative support to leaders and cross-functional teams. • Coordinate calendars, meetings, conference rooms, and travel arrangements. • Prepare meeting agendas, take notes, and track follow-up action items as needed. • Manage office supplies, equipment, and vendor relationships to support daily operations. • Welcome visitors and assist with office logistics and employee events. • Process expense reports, purchase requests, invoices, and other administrative documentation. • Maintain organized electronic and physical records while ensuring confidentiality of sensitive information. • Assist with onboarding logistics for new employees, including workspace setup and coordination with internal departments. • Support planning and execution of company meetings, events, and team activities. • Contribute to continuous improvement of administrative processes and office procedures. • Administer and maintain NDAs. • Perform other administrative and operational duties as assigned. Qualifications • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.