Administrative Assistant - Law Division

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.  We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

About the job   At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

U.S. Bancorp is seeking an experienced administrative assistant to handle duties within the corporate law area of its in-house legal team. We are looking for an individual who can work independently but collaboratively in a fast-paced and collegial team environment and effectively coordinate activities across multiple stakeholders and priorities.    Responsibilities will include:  ·       General administrative support for a large team of litigation and legal process professionals.  ·       Coordinate activities and workflows across multiple litigation matters to ensure deadlines, action items, and deliverables are completed in a timely manner. ·       Provide calendar management, including scheduling meetings and coordinating logistics among attorneys and cross-functional teams.  ·       Coordinate travel and manage expense reimbursement.  ·       Process invoices, request legal settlement checks, and submit wire transfers. ·       Partner with attorneys and business partners to prepare presentations and reports. ·       Track deadlines, milestones, action items, and reporting requirements related to litigation and legal process activities.  ·       Manage litigation and project files, including electronic and physical records, ensuring information is organized and readily accessible.  ·       Maintain litigation databases and matter-management systems, ensuring accuracy, completeness, and timely updates.  ·       In conjunction with administrative assistant team, manage incoming and outgoing mail.  ·       Manage legal invoice processing and support matter-related expense tracking.  ·       Handle highly confidential information and documents with exceptional discretion, judgment, and professionalism.  ·       Prepare, review, and organize correspondence, records, reports, and other legal and administrative documentation.  ·       Anticipate needs, identify issues, proactively follow up on open items, and help drive work to completion.  ·       Leverage technology and productivity tools to improve efficiency, communication, and workflow management.  ·       Maintain and organize departmental resources, procedures, and reference materials to promote consistency and knowledge sharing.  ·       Support department initiatives and special projects as assigned.  ·       Perform a broad variety of administrative, operational, and project-support activities as assigned.    Basic Qualifications   ·       High school diploma or equivalent.  ·       Typically five or more years of experience in administrative and support staff activities.  Preferred Skills and Experience   ·       Candidate must have excellent organizational skills, attention