Talent Acquisition Coordintor

The Talent Acquisition Coordinator plays a key role in coordinating recruitment activities, supporting sourcing efforts, and managing administrative processes. This position requires the ability to work in a fast-paced environment, manage multiple priorities simultaneously, and deliver a seamless experience for candidates and hiring managers.This role works closely with the Talent Acquisition team to enable efficient, high-quality hiring across the organization.

Support for Talent Acquisition Specialists Partner closely with Talent Acquisition Specialists to support end-to-end recruitment activities. Assist with requisition setup, job postings, and candidate tracking. Coordinate hiring workflows to ensure timelines and process steps are met. Provide administrative and logistical support across multiple open roles. Recruitment Coordination & Administration Schedule interviews across multiple stakeholders, managing calendars and logistics. Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS). Prepare offer letters and support pre-employment and onboarding documentation. Ensure a positive, timely, and professional candidate experience throughout the recruitment process. Sourcing & Pipeline Support Support Talent Acquisition Specialists with candidate sourcing activities through LinkedIn, job boards, and talent pools. Conduct resume screening and present qualified candidates to Talent Acquisition Specialists and Hiring Managers. Build and maintain talent pipelines for frequently hired roles. Reporting & Process Improvement Track and report on recruitment metrics, including interview activity, pipeline status, and time-to-fill. Support data entry, reporting, and recruitment analytics. Identify opportunities to improve coordination, efficiency, and candidate experience. Stakeholder & Candidate Engagement Act as a key point of contact for candidates throughout the interview process. Communicate updates, feedback timelines, and next steps clearly and professionally. Support employer branding initiatives, including job postings and early talent events.

Basic Qualifications Bachelor’s degree or diploma in Human Resources, Business, or a related field, or equivalent experience. 1 to 2 years of experience in recruitment coordination, Human Resources, or administrative support. Strong organizational and multitasking abilities in a fast-paced environment. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint. Excellent communication and interpersonal skills. High attention to detail and a proactive, service-oriented mindset. Legally authorized to work in Canada without company sponsorship.

Experience working with Workday ATS. Experience coordinating interviews, meetings, or onboarding activities. Experience supporting Recruiters, Talent Acquisition Specialists, Talent Acquisition Partners, or Hiring Managers. Experience in a corporate office, manufacturing, or technology environment.

Strong organizational and multitasking skills with the ability to manage competing priorities. Ability to thrive in a fast-paced, high-volume environment. Exceptional communication and interpersonal skills. Strong attention to detail and accuracy. Effective time management and prioritization skills. Customer-service mindset with a focus on delivering an outstanding candidate experience. Proactive, collaborative, and team-oriented approach. WHY COOLIT?     We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values.    We are a company that is full of vibrant, innovative people who love what we do. Our comprehensive benefits package includes:    Vacation and flex days, and paid company-wide shutdown during