Laboratory Coordinator (Human Evolutionary Biology)

Laboratory Coordinator (Human Evolutionary Biology) Full-time Work Format: Hybrid Harvard Job Function: General Administration Union: 55 - Hvd Union Cler & Tech Workers Salary Grade: 055 Department: Sciences - Human Evolutionary Biology FLSA Status: Non-exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: The Laboratory Coordinator (LC) provides administrative and operational support to faculty to enable effective teaching and research. The LC serves as the primary point of contact for administrative matters and coordinates day-to-day activities. Strong in-person presence required. Job-Specific Responsibilities: Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members Prepare correspondence, reports, and meeting materials Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing) Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers. Provide support for faculty members directly related to their teaching and research portfolio Provide support for events led by faculty When applicable, act as team lead for a small group of Faculty Assistants through a player-coach model Provide administrative support to all lab members Assist with purchasing and vendor coordination Support proposal preparation and grant documentation Support lab members orientation and onboarding May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support. Working Conditions: May be expected to work on campus up to 3 days per week. Qualifications Basic Qualifications: Minimum of five years of administrative or customer service experience. Additional Qualifications and Skills: Bachelor’s degree preferred Strong organizational and time management skills Ability to manage multiple priorities with accuracy and attention to detail Professional written and verbal communication skills Discretion and sound judgment Ability to work independently and escalate issues appropriately Stakeholder coordination Ability to directly support multiple faculty simultaneously with a customer-service orientation Familiarity with higher education, research administration, or academic operations preferred Ability to handle confidential information with discretion Ability to work across teams and with a variety of projects and constituencies Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus Certificates and Licenses: Will require completion of internal financial, procurement, or research compliance training Additional Information Standard Hours/Schedule: 35 hours per week Visa Sponsorship Information: Harvard University is unable to provide