Office Manager

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance. Job Summary The Office Manager is responsible for leading day-to-day office operations, supporting team performance, and ensuring a safe, efficient, and customer-focused work environment. This role oversees site administrative activities, coordinates support services, and serves as a key point of contact for employees, visitors, vendors, and clients. The Office Manager helps ensure operational excellence through effective planning, organization, budget awareness, vendor coordination, and continuous support of service delivery objectives.

In this role, you will serve two primary functions:

Site Operations and Office Management

You will be the central resource for our New York office, supporting multiple Siemens Mobility business groups and ensuring a professional, welcoming, and productive workplace experience. Responsibilities include managing reception and visitor services, coordinating office and meeting space operations, supporting workplace technology needs, overseeing office services and supplies, and maintaining a safe and efficient office environment. Strong organizational, communication, and customer service skills are essential to successfully manage competing priorities and support a dynamic workplace.

National Real Estate Team Support

You will provide administrative and operational support to the U.S. Real Estate organization, assisting with workflow coordination, project tracking, meeting and presentation preparation, and other strategic initiatives. This role requires advanced proficiency in Microsoft PowerPoint and the ability to transform information into professional presentations, training materials, and business communications that support leadership and team objectives.

The ideal candidate is a highly organized, resourceful professional who thrives in a fast-paced environment and can work independently with minimal supervision. Success in this position requires sound judgment, flexibility, strong attention to detail, and the ability to build effective working relationships across a geographically dispersed organization. Essential Duties & Responsibilities Supports Site Managers and/or Team Leads while maintaining working relationships with the customer. Works closely with client(s) to ensure that the effects on operations are recognized, well planned and coordinated in a quality manner. Qualifications Business Experience 1-5 years Facilities Maintenance Operations experience Licenses Must possess a valid driver’s license in good standing Language Skills Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write routine reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Technical Qualifications & Skills Ability to solve problems in multiple stressful situations. Requires advanced analytical skills and problem-solving techniques. Strong computer skills are required primarily utilizing Microsoft Office Products

Manages difficult client situations; responds quickly to client needs; solicits feedback to improve services; speaks clearly and persuasively in positive and negative situations; responds well to questions; demonstrates group presentation skills; participates in meetings; writes clearly and informatively; able to read and interpret written communication; balances team and individual responsibilities and contributes to building a positive team culture.