Senior Finance and Administrative Assistant

Job Title Senior Finance and Administrative Assistant Job Description Summary Job Description Scope for SFAA (replacement)  TypesDutiesDateline 1)Finance Closing FER counterDaily  Counting Cash Box after duty cashier task      Printing of Day End closing Reports to check and tally with cashier amount such as Cash, Credit card, Cheque & Nets.      2)General Duties – Answer Phone Calls & Counter Duty (half day counter or half day phone call duty)Daily  FER collection/Issue Permit/ Instalment Plan/Resale/Enquiries/Day end closing   Assist resident to apply or terminate Giro/RCCS applications   Photocopy and filing Permit & Tax invoice by serial number & monthly   Answer calls received from call centre on TC queries for NSS   Update the memo for each transaction   Assist resident to appeal waiver form for resident to fill up and update memo   Putting up journal and manual adjustment whenever necessary   Handle Courier Bag   Preparing Duty Roaster for NSS finance to have smooth operation for counter cashier & phone dutiesMonthly  Checking Daily End Summary report to make sure with FAA/PM/FAM signature     3)Account payable   In-charge for Lift Work Order, Invoices & Term Contract for Lift Vendors assignedAs & when  Preparing a list and Works order document with PM signature to PA Kathy for Chairman signature with Works order amount above 10K.  Email to LMU/contractor for those outstanding invoices for Works Order.  Keying invoices for Works Order and Term Contract invoices.  Update LRF Works Order issued in Sharepoint Excel  Update & keep track on monthly maintenance invoices for LRF in sharepoint excel spread sheet.  Checking and Post for IEMS invoices.  Preparing PVs and attachment to be attached in TCMS3 for Lift Work Order, Invoices & Term Contract for Lift Vendors assigned.  Counter check Peer's payment vouchers prepared.     4)   Creditors' Reconciliations per assigned VendorsMonthly     5)   Monitor NSS Permit and pass inspection form for PO   Weekly     6)   Other adhoc & tasks as assignedAs & when           INCO: “Cushman & Wakefield”