LN Concerts, Executive Assistant/Booking Coordinator

WHO ARE WE? Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit  www.livenationentertainment.com .   WHO ARE YOU? Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!    THE JOB The Executive Assistant/Booking Coordinator role will support the President/Lead Booker and other talent team members in all aspects of administrative support to the President, as well as buying responsibilities including preparation and distribution of offer sheets, talent research and prospecting. This role is expected to be in the office Monday through Friday unless stated otherwise.   WHAT THIS ROLE WILL DO Administrative & Executive Support Provide high-level administrative support to the President, including calendar management, travel arrangements, meeting scheduling, expense reports, and budget tracking. Maintain an accurate, up-to-date Outlook calendar for the President, including all shows, events, meetings, travel, and key deadlines. Schedule and coordinate in-person, virtual, and Zoom meetings, including preparing agendas, materials, and follow-up communications as needed. Partner with the President and booking team on special projects and office initiatives, including newsletters, team outings, volunteer events, holiday celebrations, and internal communications. Process and track artist contracts, venue agreements, certificates of insurance, and related documents in accordance with company guidelines; return completed documents to artist agencies and venue partners in a timely manner. Coordinate and track artist deposit payments in partnership with internal finance and accounting teams. Maintain complete and organized show files, ensuring all required documentation is in place before the day of show, including headliner and support contracts, riders, W-9s, insurance certificates, and other required materials. Assist with industry and guest ticketing requests and serve as an on-site liaison as needed. Complete expense reports and arrange travel for the President and team members as needed. Handle confidential information with sound judgment, discretion, and professionalism. Booking Support Create, prepare, and maintain accurate deal sheets, offer materials, and booking documentation. Obtain venue holds; place and release holds in Rome; and update the corresponding booking grid promptly and accurately. Gather all required show details from artist representatives and serve as a primary communication liaison between artists, agents, venues, promoters, and internal teams. Coordinate announce dates, on-sale dates, and related timelines with artists, venues, and internal departments. Prepare and distribute Show Confirmations and Event Status Sheets to internal staff, venues, and external partners. Maintain and update offer templates, venue records, artist information, and show data in Rome and other internal systems. Create and distribute reports for internal and external stakeholders as needed. Support the booking team with artist history, performance data, market research, and other special projects. Attend shows and events as needed to provide