ADMINISTRATIVE ASSISTANT 3

Req ID: 49179  Team: K72 CVN 80/81 CARRIER PR  Entity: Newport News Shipbuilding US Citizenship Required for this Position: Yes  Full-Time Shift: 1st  Relocation: No relocation assistance available  Virtual/Telework Opportunity: No - Not eligible for telework  Travel Requirements:  No  Clearance Required: No - Clearance Not Required to Start  ​Salary Range: $52,000.00 to $68,000.00   The anticipated salary range represents the estimated base pay for this role. Final compensation will be determined based on experience, qualifications, and other job-related factors, and may vary from the posted range   Meet HII’s Newport News Shipbuilding With more than 25,000 employees – including third-, fourth- and even fifth-generation shipbuilders – HII’s Newport News Shipbuilding (NNS) division is the largest industrial employer in Virginia. We’re the sole designer, builder and refueler of U.S. Navy nuclear aircraft carriers and one of two providers of U.S. Navy nuclear submarines. Our diverse and innovative team of professionals ranges from skilled trades to project managers, engineers and software developers to solution architects, technical subject matter experts, and system users. We collaborate together at the forefront of technology, manufacturing, and integration of the most powerful and survivable naval ships in the world. Want to be part of the team? Apply today! We look forward to meeting you.   The Role

Provides comprehensive administrative, operational, and logistical support to program leadership and organization. Performs complex administrative functions requiring independent judgement, initiative, discretion, strong communication skills, and the ability to manage multiple competing priorities. Coordinates activities across departments and levels of management, researches and resolves administrative and operational issues, supports facility and records-management requirements, and anticipates the needs of leadership and the organization.   Essential Duties/Responsibilities

Manages and maintains leadership calendars, including scheduling and coordinating meetings, resolving scheduling conflicts, monitoring upcoming commitments, and ensuring leadership schedules are accurate and appropriately prioritized. Coordinates meetings, conferences, executive visits, and other events. Identifies and reserves appropriate meeting spaces, assists with conference room setup, coordinates equipment and logistical requirements, and serves as a resource for personnel throughout the organization seeking assistance with meeting and conference room arrangements. Coordinates catering and other meeting related services when required, including planning ahead for attendance and business needs, monitoring applicable per diem or spending limitations, placing orders, and ensuring appropriate supporting documentation is maintained. Prepares, processes, and reconciles expense reports and other business expenses in accordance with company policies and financial requirements. Provides administrative support to leadership, including preparing correspondence, reviewing draft and final documents for accuracy, formatting, and grammatical usage, maintain files and reference materials, responding to inquiries, and directing personnel to appropriate resources.  Serves as the designated Building Owner and primary administrative point of contact for facility related concerns, initiates and tracks service requests, coordinates with Facilities and other responsible organizations, and communicates outages, maintenance activities, access restrictions, and other building related information to affected personnel. Miscellaneous functions including recognition programs, Records Coordinator, & Ethics Compliance Advocate.

Performs normal office functions such as setting up and maintaining files Interviewing callers and making proper referrals Receiving,