Proposal Management Professional

Summary We are looking for Proposal Management professionals with different levels of experience to support the development of high-quality, compelling and compliant sales proposals. You will work with sales teams, subject matter experts, Graphic Designers, Technical Writers and other stakeholders throughout the proposal lifecycle, helping coordinate people, content, timelines and deliverables. Depending on your experience and seniority, you may support Proposal Managers on medium-to-large opportunities or take ownership of proposal management activities, leading teams and coordinating complex RFx responses from strategy through final submission.

Depending on the position and level of seniority, responsibilities may include: Support medium-to-large sales opportunities throughout the proposal lifecycle. Review RFx requirements and create compliant response outlines, trackers and schedules. Coordinate proposal timelines, milestones, reviews, production and delivery activities. Facilitate collaboration among sales teams, subject matter experts and proposal contributors. Coordinate meetings, calendars and proposal-related activities. Track requirements, deliverables and team progress. Research and source relevant content in collaboration with subject matter experts and content teams. Work with Graphic Designers to develop proposal templates and ensure final responses are appropriately formatted. Help ensure proposal content addresses client requirements, buyer priorities and agreed win themes. Support the development and production of RFx responses, presentations and other pursuit materials. Facilitate digital collaboration and content development throughout the proposal process. Additional Responsibilities for Senior Positions At more experienced levels, responsibilities may also include: Lead day-to-day proposal management activities for medium-to-large opportunities. Develop proposal strategy, storyboards and win themes in collaboration with sales leadership. Oversee deliverables for pre-RFx activities, RFx responses, oral presentations, site visits, client sessions, workshops and Best and Final Offers (BAFO). Participate in strategy sessions with sales leadership to define response approach, team assignments, required resources, review plans and schedules. Coordinate cross-functional proposal teams including Graphic Designers, Technical Writers, subject matter experts and deal-team authors. Plan, resource and facilitate formal proposal reviews. Support oral presentations and client-facing sessions. Support due diligence and contract development activities when required. Ensure proposal responses comply with client requirements and agreed timelines. Required Skills / Qualifications Relevant professional experience in proposal management, bid management, pre-sales, sales support or a related area. Fluency in English, both written and spoken. Proficiency with Microsoft Office. Experience coordinating multiple stakeholders, activities and deadlines. Ability to review requirements and organize information into structured response plans. Strong written and verbal communication skills. Experience collaborating with cross-functional teams. Ability to work effectively within time-sensitive sales and proposal environments. Experience by Level Proposal Management Support / Junior Level 1+ years of relevant experience in proposal management, pre-sales, sales support or similar work. Experience supporting proposal activities, content development, research or project coordination. Ability to create and maintain RFx response outlines and trackers. Ability to coordinate meetings, content and proposal-related activities. Microsoft Office proficiency. Ability to collaborate with Graphic Designers, subject matter experts and other proposal contributors. Proposal Manager / Experienced Level Typically 4+ years of relevant or comparable professional experience . Experience coordinating medium-to-large sales