Executive Associate II

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it. Bristol Myers Squibb is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive administrative and operational support to the Global Purpose and Patient Experience Leadership team and the President of the BMS Foundation. This dual-support role requires exceptional discretion, strong organizational skills, and the ability to operate effectively in a fast-paced, mission-driven environment. The ideal candidate is a strategic partner who anticipates needs, manages competing priorities, and enables leadership to focus on high-impact work.

Scheduling & Calendar Management Manage and maintain complex, multi-time-zone calendars for the Head of Global Purpose & Patient Experience and the President of the BMS Foundation, ensuring seamless coordination across internal and external stakeholders. Schedule, confirm, and prepare executives for meetings, conferences, board sessions, and speaking engagements, including preparation of briefing materials and agendas. Proactively resolve scheduling conflicts and prioritize requests in alignment with strategic business objectives. Coordinate recurring team meetings, leadership forums, and BMS Foundation Board meetings, including logistics, dial-in details, room reservations, and catering as needed. Partner with other executive assistants, legal, communications, and external partners to coordinate cross-functional meetings and events. Expense Reporting & Financial Coordination Prepare, submit, and reconcile expense reports for supported executives in a timely and accurate manner using BMS financial systems (e.g., Concur or equivalent). Ensure compliance with BMS expense policies and flag any discrepancies for timely resolution. Travel Coordination. Arrange all domestic and international travel including flights, hotels, ground transportation, and visa/documentation requirements for both supported executives. Prepare detailed travel itineraries and ensure executives have all necessary materials and briefings ahead of travel. Manage last-minute travel changes efficiently and ensure compliance with BMS travel policies. Administrative & Operational Support Serve as the primary point of contact for internal and external inquiries directed to Global Purpose & Patient Experience Leadership and the BMS Foundation President. Support onboarding logistics for new team members, including equipment setup, access provisioning coordination, and orientation scheduling. Handle confidential information with the utmost discretion and professionalism. Stakeholder & Event Coordination Liaise with BMS Foundation Board members, community partners, patient advocacy organizations, and external stakeholders in a professional and responsive manner. Collaborate with communications and events teams to support program execution and leadership visibility activities. Qualifications & Experience Required Bachelor's degree or equivalent combination of education and professional experience. 5+ years of executive administrative experience, preferably supporting C-suite or senior Vice President-level executives in a corporate or nonprofit environment. Demonstrated experience managing complex calendars and coordinating across multiple time zones. Proficiency in expense management tools (e.g., Concur, SAP) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Exceptional written and verbal