Building Services Associate

Deadline for Applications August 16, 2026 Hardship Level E (most hardship) Family Type Non Family with Residential LocationDanger Pay Residential location (if applicable) Nairobi (CO), Kenya Grade GS6 Staff Member / Affiliate Type General Service Reason Regular > Regular Assignment Target Start Date 2026-08-09 Standard Job Description Building Services Associate Organizational Setting and Work Relationships The incumbent of the position deals with internal customers at HQ, Bureau or in field locations. The Building Services Associate is normally supervised by the Senior Building Services Associate or Admin Officer who defines general work objectives and provides necessary advice and guidance. The Building Services Associate coordinates the Building Management Unit activities in order to provide smooth delivery of services to internal customers in an efficient, cost effective, service oriented and timely manner. The Building Services Associate has, in addition, regular work relationships with third party service providers. S/he provides assistance, advice and guidance to the Building Management team and provides support on routine and non-routine issues. When needed, the Building Services Associate proposes to management continuous improvement initiatives to improve efficiencies and effectiveness of the Team. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Oversee all service requests for the unit, distributing the work between supervisees in coordination with the supervisor. - Monitor regularly that all contracted service providers comply with the established terms of reference, and recommend corrective actions to ensure full client satisfaction. - Support the supervisor in managing the purchasing of a large range of items and services required for the maintenance of the buildings. - Prepare and support the organisation of all events and receptions at the headquarters premises, liaising with the requesting units to ensure all needs are looked after. - Be in charge of management, maintenance and control of official vehicles. - Supervise and direct the team of UNHCR and outsourced staff in the area of building management, mail and stationary and warehouse management; organize on a regular basis their work plans and request additional temporary resources when needed. - Handle transportation to and from a number of different locations to support any need of the organization. - When required support to daily operation of the warehouse (receive equipment, material, catalogues in the warehouse and verify against the purchase order, for damage/loss and proper record in UNHCR ERP system MSRP; confirm arrival of equipment to all parties concerned; ensure proper storage of materials; prepare standard packing for shipments; inform field offices of shipment details and provide scanned copies of shipping documents; prepare insurance documents in case of loss or short landing; prepare forms for obsolete/broken equipment of which the section is the custodian; issue packing lists, prepare shipments, make bookings, and inform weight and volume and specific routing information; check invoices and waybills and settle invoices; undertake physical inventory of the warehouse for all PPEs and STIs). - When required, prepare requisitions, ensure that purchase orders are issued and create receipts when goods and services are delivered. - When required, support the work of the Mail and Stationary