GM Administrative Assistant, CMH2

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Key job responsibilities • Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. • Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff • Own and manage conference room coordination and room calendar management • Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms • Typing meeting notes, creating conference agendas and minor content curriculum creation • Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed • Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs • Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center • Run work-related errands as needed • Think and plan ahead, delegate responsibilities appropriately and manage time effectively • Compile team goals, track and help drive completion of key deliverables. • Management of complex calendars and scheduling with diplomacy and discretion • Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC • Serve as representative on department team-building activities and peer recognition