Assistant Facilities Manager

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Assistant Facilities Manager Location: Erembodegem, Aalst We are looking for an Assistant Facilities Manager for our Integrated Facilities Management business line.   About JLL   We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.  If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Purpose  An exciting opportunity has arisen for an Assistant Facilities Manager . The Assistant Facilities Manager will assist the Senior Facilities Manager in leading a team or vendor group to manage the tactical delivery for the assigned property/facility, and be the on-site point of contact for the key stakeholders &/or client in the absence of the Facilities Manager. The responsibilities will include site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk.  What this job involves   People Management: Help manage and coach team or vendors  Assist in developing and sustain a high-quality well motivated team  Ensure high staff morale, trust and work ethics  Actively support an environment that supports teamwork, co-operation and performance excellence within the team  Assist in mentoring and enabling Training & Development of team members    Client/Stakeholder Management Deliver excellent customer service to meet on-site client’s expectations  Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels  Monitor procedures to ensure client’s expectations are conveyed and worked upon    Procurement & Vendor Management  Support vendors including hard and soft skills to deliver services on time and within budget  Support vendor procurement processes in accordance with agreed client procurement guidelines as well as Jones Lang LaSalle procurement best practices    Contracts Management  Ensure that all contracts are professionally delivered at the right cost and in line with the Jones Lang LaSalle Code of Ethics  Support in monitoring expiry of contracts and initiate re-procurement if needed  Continually assess contracts to ensure best value delivered to the client    Finance Management / Cost Control / Profitability  Assist in ensuring that the site’s financial operations are meeting targets and control requirements  Assist and monitor financial processes to ensure account payable procedures are followed at all times    Health & Safety Management  Implement and manage safety procedures to ensure the provision of a safe working environment  Ensure compliance with statutory regulations on fire, health and safety standards    Site Operations Management  Implement Industry Best Practice operations  Assist and monitor to ensure all building procedures