Personal assistant

Management Level Administrative Job Description & Summary At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information. Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation. In our changing world, you are expected to deliver high-quality work that enables your teams and/or clients. You create a positive working environment, and build relationships quickly and easily. You are curious, anticipate and address the needs of others, and look to fully understand each task before assisting in the most appropriate way. You are organised, and work collaboratively and efficiently, staying energised even when faced with challenges or ambiguity. Examples of the skills, knowledge, and experiences you need to lead and deliver value at this level include but are not limited to: Apply a learning mindset, take ownership of your development, and share and adopt best practices to continuously upskill yourself and others. Conduct yourself in a professional manner and take responsibility for your work and commitments. Actively listen, check your understanding, interpret and respond appropriately. Tailor your communication style and method based on your audience. Organise and prioritise information and tasks to achieve efficient and effective outcomes. Suggest new ideas or solutions when problems and/or opportunities arise. Adapt to meet the changing needs, processes and assignments of your teams and/or clients. Learn and apply professional and technical standards (e.g. refer to specific PwC tax and audit guidance), uphold the Firm's code of conduct and independence requirements.

Summary:   The Personal Assistant will provid e administrative support to two partners in the KZN space.   Qualifications / Certifications required :   Post-graduate diploma or higher     Experience required:   5+ years in a personal assistant role or consulting environment     Responsibilities of role:   The candidate will need to be physically present in the offices in accordance with the PwC’s policies.   Personal assistant r esponsibilities:   Screening of incoming telephone calls as well as the taking and following up on messages.    Proactive diary management on PwC’s systems.    Typing, editing, formatting and collating, presentations and general correspondence.   Handling confidential and sensitive documentation / information.    Arranging both local and international travel arrangements, including: airport shuttle, research accommodation options, research entertainment options in foreign country and advise, maintaining back up documentation, foreign exchange processing, related travel expense and advances submittance and processing, ensuring staff have appropriate and up to date travel documents, requesting and collating documents and information for visa application, visa processing, follow up on travel bookings, visa and visa related documents, consult with security experts on safety of destination, registering travellers with SA Embassy, detailed directions to meeting venues.    Arrange gifts for clients, staff and others as reques ted.   Co-ordinating meetings.    Supporting managers with staff bookings and changes thereto.   Completion of timesheets and expenses of partners and ADs as needed .    Liaison with both internal and external clients in a professional manner at all times and build good relationships particularly with client or other PwC office staff to facilitate invitation letters for visa, and other travel arrangements.