Workday Coordinator

Description & Requirements

WHO YOU’LL WORK WITH You’ll join our Americas HR Operations team, based in Dallas and Mexico City and part of our globally connected HR Operations function. The team supports scalable HR operations for Bain offices across the Americas, with a focus on process standardization and centralization to support Bain’s continued growth and maintain our position as a great place to work. You’ll work closely with HR and Program Management teams, Recruiting teams, and employees across the offices you support. Because many of these relationships will be remote, you’ll have the opportunity to build strong partnerships across locations while delivering a high level of service. WHERE YOU’LL FIT WITHIN THE TEAM As a Coordinator, Americas HR Operations, you’ll join us in a 6-month contract role focused on HRIS and Workday administration. You’ll own the delivery of specified HR activities and processes for your assigned offices. This is a varied, deadline-driven role that requires exceptional organization, time management, accuracy, and attention to detail. You’ll work independently while collaborating with colleagues across the Americas and will use multiple Bain systems and applications in your day-to-day work. Your responsibilities will primarily focus on HRIS administration and may support areas across HR Operations based on the needs of the offices you support. You’ll quickly develop an understanding of our systems and processes, how they work together, and how your work affects employees and other stakeholders. You’ll also have opportunities to identify patterns, develop creative solutions, and implement process improvements that benefit both the team and its customers. WHAT YOU’LL DO Your responsibilities will include: Administer consulting staff offer letters and provide support for special recruiting programs in a timely and accurate manner Perform Workday data entry for business processes including contract management, background checks, new hires, job changes, compensation changes, terminations, EIB uploads, departures, transfers, and bonus payouts Ensure HR data is accurate ahead of payroll and headcount reporting deadlines and key employee milestones, including hire and departure dates Proactively partner with local HR and Recruiting teams to confirm the accuracy of Workday events, including hires, leaves, transfers, terminations, and probation periods Ensure compensation information in Workday is accurate and consistent with local payroll system data for supported offices and populations Track leaves in Workday according to the standards of each supported office, including monitoring returns from leave and contractual leave agreements Ensure required supporting documentation is available and stored in Workday according to applicable office standards Proactively audit system information, including compensation, leaves of absence, transfers, terminations, and probation periods Provide data for ad hoc reporting requests supporting people analytics Prepare regular reporting for customers and stakeholder groups, including payroll audits and anniversary reports ABOUT YOU You have an Associate or Bachelor’s degree, or an equivalent combination of education, training, and experience You have 1–3 years of professional experience, preferably in an administrative HR role You are proficient in Microsoft Outlook and Word and have strong Excel and PowerPoint skills You have experience working in a demanding environment, preferably within professional services or a blue-chip company in an administrative capacity You are comfortable working through ambiguity You have excellent written and verbal communication skills and can adapt your communication style to different audiences You have previous experience using HRIS systems; Workday experience is a plus You can appropriately handle highly confidential information You can effectively manage your time and balance competing business priorities