Executive Assistant - Office-Based Remote within Twin Cities Metro

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together. The Executive Assistant will support Managers with senior level administration services including answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance. This is a fast-paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills. This is an office-based position with a schedule allotting for part-time remote time. If you are located in Minnesota, you will have the flexibility to work remotely* as you take on some tough challenges. For all hires in the Minneapolis or Washington, D.C. area, you will be required to work in the office a minimum of four days per week.

Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives Create, prepare, and distribute all meeting materials Maintain charitable/community relations and promotional items budget and sponsorships Ensure all resources and technology are set up and working for all meetings Make travel arrangements for leadership Help plan and coordinate Broker meetings and external events as needed Organize logistics of large or offsite events, using internal resources as needed Compile and integrate information needed to complete reports and documents Prepare or format office documentation needed for various audiences Post relevant documentation onto relevant systems and communication boards Maintain and distribute broker email and address mailing lists as needed Utilize Microsoft 365 software and other applications Monitor and oversee internal office communications This position may occasionally assist in onboarding new employees depending upon the role of the hire Maintain and keep updated office and distribution lists Consult and communicate with internal and external customers to identify and provide resources Research and provide needed information to respond to requests in a timely matter May occasionally assist with reviewing and approving timecards, employee reviews and feedback You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

High school education or equivalent experience 2+ years of administrative support to leadership in a corporate setting Experience working in a fast-paced, matrix organization Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc. Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPoint High degree of personal integrity and solid interpersonal skills Proven exceptional attention to detail Proven