Executive Operations Partner - EPD Executive Assistant)

Notion is the collaborative AI workspace where teams and agents think together . We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion. Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work.

Our Executive Operations team work closely with Notion’s leadership, serving as trusted advisors, collaborators, and problem-solvers. We focus on amplifying the impact of our executives by anticipating needs, streamlining operations, and building systems that keep leaders focused on the highest leverage work. We’re deeply connected to Notion’s mission and values, and we take pride in creating an environment of collaboration, clarity, and authenticity. Our team thrives on strong relationships, operational excellence, and a shared commitment to building tools that empower people to think and work together more effectively. This role calls for someone who is proactive, adaptable, and deeply organized. Someone who can balance complex scheduling, drive cross-functional coordination, and bring clarity to fast moving priorities. This person will support 2 leaders in our Engineering and Product orgs. Our ideal candidate thrives in dynamic environments, operates independently, and consistently finds ways to improve workflows and communication. You’ll be a key partner in making sure our leaders and the company as a whole can move quickly while staying aligned.   This role is based in our New York office.We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days. What You'll Achieve: Organizational support: Partner with Engineering and Product leaders on running the day-to-day of an efficient, high-velocity, and fun organization Calendar management: Prioritize and coordinate the teams’ operating calendar, ensuring time is spent in a way that's most leveraged to achieve our business objectives Meeting aficionado: Organize, attend, and track meeting notes and action items, with an eye on making every interaction productive and warm Travel planner: Flights, hotels, transportation, dining, etc. A strong attention to detail here is valued Expense management: Manages expense reports for the executives you support Culture carrier and community builder: Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognized Skills You'll Need to Bring: 5+ years of Executive Operations experience at fast-growing companies, ideally with experience with technical teams. Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, a quick thinker, create order of out chaos Effective communicator: Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication Event planning: Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite EQ: Love connecting with employees, and have proven ability to build relationships and bring warmth to all levels of the organization Discreet: Demonstrated ability to maintain complete