Executive Assistant

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the Life At Medtronic, we are more than a medical device company, driving the future of healthcare through innovation. Here, you can build a meaningful career rooted in purpose, being part of a team that help improve patient outcomes and support healthcare systems worldwide. We are searching a highly organized and proactive Executive Assistant to support our Commercial Vice President in Brazil. The ideal candidate will possess exceptional communication skills, a keen attention to detail and the ability to manage multiple tasks efficiently. This role requires a high level of professionalism, discretion and the ability to work in a fast-paced environment. This position is based in São Paulo/Brazil and has an onsite working model. Responsibilities may include the following and other duties may be assigned: Provides general administrative support including preparing communications and maintaining schedules. Manages the Commercial Vice President's calendar, ensuring effective prioritization of meetings, commitments, and business activities. Coordinates personal payments and administrative matters on behalf of the Commercial Vice President, ensuring accuracy, timeliness, and confidentiality. Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences. Gathers, compiles and reports on information relevant to supervisor's assignment. Administers inter-department or inter-unit programs or processes. Coordinates domestic and international travel arrangements and manages the submission and follow-up of business expense reimbursements. Prepare and edit correspondence, reports, presentations, and other documents as needed. Act as a liaison between the Commercial Vice President and internal/external stakeholders, ensuring effective communication and timely follow-up. Conduct research and gather information to support decision-making and strategic planning. Handle confidential and sensitive information with the utmost discretion and professionalism. Actively participate in employee communities, engagement initiatives, and organizational events that foster collaboration and culture. Required Knowledge and Experience: Bachelor's degree in Secretarial Studies, Business Administration, Communications, or a related field. Excellent written and verbal communication skills in Portuguese and English. Spanish is desired. At least 3 years of experience supporting senior leaders within multinational companies. Highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment. Strong proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Excel, and Teams. Demonstrated interest in learning and leveraging AI-enabled tools and emerging technologies to improve productivity, organization, and business efficiency. Strong interpersonal skills, sound judgment, and the ability to maintain confidentiality at all times. We Offer Medtronic is recognized by the Great Place to Work (GPTW) and, in 2022, reached tenth place in the ranking of best companies to work for in the industry and services category. This recognition reinforces our ongoing commitment to the well-being of our employees. Our benefits are carefully designed to promote quality of life, and this is why we work with the best suppliers on the market. Find out more about what we offer in our benefits package: Private Pension Plan, Transport voucher, reimbursement for charter or parking, Flexible meal voucher, medical