Legal Administrative Assistant Senior

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer’s and partner’s needs and solve their challenges. Being part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve.   You’ll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about—locally and globally. Come make an impact every day at Zebra.

Job Summary: Provides administrative and clerical support largely to Director level and above. This involves arranging travel itineraries, scheduling meetings using various types of media, taking responsibility for meeting logistics, including conference facilities, refreshments, and interfacing with third party service providers, collecting data and preparing and managing reports and documents with limited direction, and assisting with financial and billing-related tasks while maintaining a high level of confidentiality. Essential Duties and Responsibilities : Coordinates meetings by managing calendars. Arranges and coordinates travel reservations and itineraries and prepares and reconciles expense reports and corporate cards. Responsible for meeting planning and logistics, including booking conference rooms and facilities, coordinating IT, video-conferencing, equipment and catering interfacing with 3rd party vendors. Assembles materials for meetings, formats Word and PowerPoint files, creates binders, and organizes electronic or paper folders as needed. Collects data and prepares and manages reports with limited direction, including facilitating legal billing reports, managing legal billing matters, and reviewing legal invoices for billing guideline compliance. Manages department files. Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes. Performs system and administrative tasks including vendor onboarding, employee onboarding/offboarding, and managing IT access requests. Maintains a high level of confidentiality and displays considerable judgment, initiative and political sensitivity.

HS diploma or GED +2 years of administrative or service experience required.  Intermediate computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages. Intermediate work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics.

Associates degree 2+ years experience or Bachelors degree with administrative experience are preferred. Ideal experience supporting Director/ VP Level leadership as administrative support or service experience is also preferred. Experience with legal billing systems, contract management systems, and legal document management systems is a plus but is not required.

Zebra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability and protected veteran status, or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at workplace.accommodations@zebra.com. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf Conozca sus Derechos: