Senior Administrative Coordinator

Under direct supervision this position provides comprehensive administrative and operational support to the Rector of LMU Jesuit Community and coordinates the day-to-day activities and needs of the Jesuit Community. The position serves as a key liaison with University and external stakeholders and is responsible for coordinating communications, meetings, events, administrative systems, and operational services to support the effective functioning of the Rector's Office and Jesuit Community.

Specific Responsibilities/Accountabilities 1. Executive and Administrative Support to the Rector 35% Provide comprehensive, senior-level administrative support to the Rector to facilitate the effective management of priorities, communications, meetings, and other responsibilities. Manage and coordinate the Rector's calendar, appointments, meetings, annual conversations, and other scheduling requirements. Prepare the Rector for meetings, events, and other commitments by coordinating materials, information, logistics, and follow-up activities. Manage and coordinate communications and correspondence on behalf of the Rector, including communications with University leadership, Board organizations, and internal and external stakeholders. Manage the flow of information to and from the Rector's Office, exercising sound judgment, discretion, and appropriate confidentiality. Maintain administrative records, files, forms, calendars, and other systems necessary to support the efficient operation of the Rector's Office. Prepare and process expense reports and provide other administrative and financial support as needed. Coordinate special projects and initiatives on behalf of the Rector, including research, communications, meeting support, and follow-up activities. Represent the Rector's Office in interactions with University departments, external organizations, committees, and other stakeholders, as appropriate. 2. Jesuit Community Operations and Administrative Coordination 30% Coordinate the day-to-day administrative and operational needs of the Jesuit Community and support the effective functioning of community facilities, services, resources, and activities. Serve as a primary administrative resource and point of contact for Jesuit Community members and coordinate administrative activities with the Jesuit Minister and other designated representatives. Coordinate facilities, maintenance, room repairs, cleaning, and other operational requests with University service departments, maintenance personnel, and external vendors. Coordinate the operational needs of Jesuit residences, guest rooms, community spaces, and shared resources. Manage and coordinate facilities work orders and track requests through completion. Coordinate onboarding and transition activities for incoming Jesuit community members, including access to University systems, accounts, identification cards, parking, recreation facilities, technology, and other University resources. Maintain and coordinate community calendars, directories, contact lists, room reservations, shared resources, and other administrative systems. Coordinate mail, parking, office services, supplies, copier maintenance, telephone support, and other routine administrative and operational services. Coordinate support for individual community members with administrative matters and University processes, as appropriate. Create, maintain, and update forms, records, directories, and other resources necessary to support community operations. Supervise and coordinate the work of student employees, including scheduling, work assignments, and timesheet administration. 3. Events, Communications, and Stakeholder Coordination 30% Coordinate meetings, events, liturgical activities, communications, and stakeholder interactions involving the Rector's Office and Jesuit Community. Coordinate the planning and logistical arrangements for meetings, community events, University events, and activities involving internal and