Executive Assistant - Remote

Optum NJ, is seeking an Executive Assistant to join our team from anywhere within the U.S. Optum is a clinician-led care organization that is changing the way clinicians work and live. As a member of the Optum Care Delivery team, you'll be an integral part of our vision to make healthcare better for everyone. At Optum, you'll have the clinical resources, data and support of a global organization behind you so you can help your patients live healthier lives. We believe you deserve an exceptional career, and will empower you to live your best life at work and at home. Experience the fulfillment of advancing the health of your community with the excitement of contributing new practice ideas and initiatives that could help improve care for millions of patients across the country. Because together, we have the power to make health care better for everyone. Join us and discover how rewarding medicine can be while  Caring. Connecting. Growing together. The Executive Assistant will support Managers with senior level administration services including answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance. This is a fast-paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills. You'll enjoy the flexibility to work remotely * from anywhere within the U.S. as you take on some tough challenges. For all hires in the Minneapolis or Washington, D.C. area, you will be required to work in the office a minimum of four days per week. Candidates living in New York, New Jersey, or Connecticut will be prioritized as these states align with the markets this position will be supporting.

Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives Create, prepare, and distribute all meeting materials Maintain charitable/community relations and promotional items budget and sponsorships Ensure all resources and technology are set up and working for all meetings Make travel arrangements for leadership Help plan and coordinate Broker meetings and external events as needed Organize logistics of large or offsite events, using internal resources as needed Compile and integrate information needed to complete reports and documents Prepare or format office documentation needed for various audiences Post relevant documentation onto relevant systems and communication boards Maintain and distribute broker email and address mailing lists as needed Utilize Microsoft 365 software and other applications Monitor and oversee internal office communications This position may occasionally assist in onboarding new employees depending upon the role of the hire Maintain and keep updated office and distribution lists Consult and communicate with internal and external customers to identify and provide resources Research and provide needed information to respond to requests in a timely matter May occasionally assist with reviewing and approving timecards, employee reviews and feedback You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

High school education or equivalent experience 2+ years of administrative support to leadership in a corporate setting Experience working in a fast-paced, matrix organization Experience working independently and under pressure at times to handle a wide