Executive Assistant - Technology

Join the team leading the next evolution of virtual care.    At Teladoc Health, you are empowered to bring your true self to work while helping millions of people live their healthiest lives.   Here you will be part of a high-performance culture where colleagues embrace challenges, drive transformative solutions, and create opportunities for growth. Together, we’re transforming how better health happens.

Summary The Executive Assistant will provide strategic and operational support to senior Technology leaders at Teladoc Health, managing complex calendars, executive communications, travel, meetings, and key business priorities. This individual will serve as a trusted partner to leadership, driving coordination across teams, ensuring seamless execution of business rhythms, and supporting critical initiatives. The ideal candidate is highly proactive, organized, and adaptable, with the ability to anticipate needs, manage competing priorities, and operate with discretion in a fast-paced environment. Essential Duties and Responsibilities Proactively manage highly complex calendars for 3-4 senior executives, balancing competing priorities, resolving conflicts, and ensuring leaders are focused on their highest-value work. Build trusted relationships with executives, stakeholders, and business partners across the organization and serve as a key point of contact on behalf of leadership. Partner closely with fellow Executive Assistants across the company to coordinate leadership meetings, business rhythms, travel, events, communications, and organizational initiatives. Own end-to-end planning and execution of executive meetings, team meetings, leadership offsites, customer engagements, town halls, and special events, including logistics, materials, agendas, communications, and follow-up actions. Coordinate domestic and international travel arrangements, ensuring efficient itineraries while proactively managing changes and mitigating potential disruptions. Prepare, edit, review, and distribute executive communications, presentations, reports, agendas, briefing documents, and meeting materials with exceptional accuracy and attention to detail. Manage expense reporting, invoice processing, budget tracking, and reconciliation activities in compliance with company policies and timelines. Lead and support special projects, operational initiatives, and cross-functional programs with minimal oversight, ensuring successful execution and timely delivery. Track deliverables, action items, and commitments on behalf of executives and follow through to completion. Conduct research, gather data, and synthesize information into clear and actionable summaries for executive review and decision-making. Maintain organized electronic systems, documents, records, and confidential information while exercising the highest level of discretion and professionalism. Act as an ambassador for executive leadership by demonstrating professionalism, sound judgment, and a commitment to excellence in every interaction. Demonstrate ownership and accountability by proactively identifying and implementing process improvements that increase efficiency and elevate the quality of executive support. This role may require occasional travel, estimated at up to 10% annually, based on business and project needs. Qualifications and Experience 10+ years of Executive Assistant experience supporting senior executives in a fast-paced, complex business environment. Significant experience supporting multiple executive leaders simultaneously in a virtual environment. Demonstrated success managing highly complex calendars, executive travel, large-scale meetings, offsites, and organizational events. Strong program and project management experience, with the ability to coordinate multiple priorities and stakeholders simultaneously. Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and related productivity