Manager of Financial Operations

Manager of Financial Operations Full-time Work Format: Hybrid Harvard Job Function: Finance Union: 00 - Non Union, Exempt or Temporary Salary Grade: 058 FLSA Status: Exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard John A. Paulson School of Engineering and Applied Sciences? At the Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS), we work within and beyond the disciplines of engineering and foundational science to address the most pressing issues of our time. Through teaching and collaborative research, SEAS discovers, designs, and creates novel technologies and approaches to societal challenges – in service to the world, the nation, and our community. We collaborate across academic areas at SEAS and the larger university, and with colleagues in academia, industry, government and public service organizations beyond Harvard. By joining SEAS, you will be part of an inclusive community of dedicated problem-solvers who hold themselves – and one another – to the highest academic and professional standards. To learn more about us, please visit https://seas.harvard.edu/ . Job Description Job Summary: Lead financial operations and planning for the department/unit that may include payroll, accounting, accounts payable/receivable, procurement, capital projects, endowment funding, research administration, or other function. Job-Specific Responsibilities: The Manager of Financial Operations, a key member of the Office of Finance at the Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS), reports to the Controller and oversees the financial operations of the school. In collaboration with the Controller, this role is essential in developing and maintaining best practices for financial operations, leading and implementing process improvements, and ensuring the delivery of professional, timely, and accurate financial services to the community. The Manager of Financial Operations seeks to leverage technology solutions wherever possible to enhance service quality and efficiency. The Manager of Financial Operations partners closely with groups across SEAS including the Faculty Administration and Research Administration teams. Job Specific Responsibilities : Oversee the Financial Operations functions at SEAS, including overall procurement and reimbursement processes, card management, system access requests, PCI compliance; and team oversight and management. Perform associated controls. Review contracts and approve purchase orders, while working closely with stakeholders in departments and Harvard’s Office of General Counsel and Strategic Procurement. Oversee the content, design, and management of the internal website for financial operations. Support the Controller in maintaining a strong internal control environment at the school. Monitor the application of university-wide and SEAS key internal controls for processes related to procurement, reimbursements, PCard and corporate card payments, travel authorizations, and payment requests, to ensure compliance with SEAS-specific and University-wide financial guidelines, policies and procedures, and applicable legal rules and regulations. Partner with the Controller to oversee team’s review of SEAS procurement practices, identify operational challenges within the school’s financial operations functions, and develop recommendations that are designed to support the operational needs of the SEAS community. Partner closely with Faculty Administration and Research Administration leadership on collaborative team efforts and decision-making. Advance policy and procedure improvements and efficiencies, working with partner teams and key stakeholders. Initiate and