Senior Construction Financial Analyst, Capital Projects

Senior Construction Financial Analyst, Capital Projects Full-time Work Format: Hybrid Harvard Job Function: Finance Union: 00 - Non Union, Exempt or Temporary Salary Grade: 058 Department: Administration and Finance - Office of Physical Resources and Planning FLSA Status: Exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: Facilitate diverse financial analysis for a school/unit and assist department management with their financial planning efforts, budget analysis and monthly reporting. Job-Specific Responsibilities: The Senior Construction Financial Analyst supports the oversight of the day-to-day financial responsibilities of the Office of Physical Resources and Planning (OPRP’s) capital construction projects, assists with the Capital Construction Planning efforts, liaises with the Capital Planning& Project Services (CAPS) office, and assists with monthly reporting. The position will also support capital construction project controls management – financial, contract, and compliance. Capital construction projects typically managed by the Faculty of Arts and Sciences (FAS)Capital Projects group range from ~$500K to over $100M. Projects occur in any of the FAS’s268 buildings: science laboratories, museums, libraries, classrooms, residences, athletic facilities, and administrative spaces. Financial Support Perform monthly reconciliation of capital construction project costs and A/P adjustments, process journals, and upload monthly charges into PRESTO (OPRP Finance systems for operations, planning, and construction) ensuring timely and accurate budget actuals. Support preparation of the $1.5 billion FAS Multi-Year Capital Construction Plan andprovide financial and ad hoc analysis and reporting. Collaborate with FAS Finance and FAS Development Office to track and reconcile fundingfor equity-financed projects. Use the Faculty Review, Offer, Professorship, and Searches (FROPS) system to plan for faculty appointment searches and update budget data in liaison with FAS Finance. Provide financial assistance on capital projects managed by the Owner's Project Manager(OPMs). Project Support Prepare, review, and submit funding and closeout requests (CAPS forms) for capital construction projects and track their approval progress. Work with Project Managers (PMs) to process invoices, track payments, and verify execution of contracts. Collaborate with PMs and OPMs on the monthly Executive Summary Reporting process required by Central Administration on capital projects over $5M and consolidate the output into one document for review by Senior Management. Manage project information in project management tools and assure data integrity across financial systems. Ensure full execution of construction contracts prior to bill paying. Work with the University Auditor to review contract/actual rates