Coordinator, Global Payroll

Description & Requirements

**This role follows a hybrid model, requiring in-office presence at least 2 days per week.** WHAT MAKES US A GREAT PLACE TO WORK We are proud to be consistently recognized as one of the world’s best places to work. We are currently the #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. WHO YOU’LL WORK WITH You’ll join Bain’s Finance team as part of our Global Payroll function. In this role, you’ll work closely with payroll and finance colleagues across our international offices to support accurate U.S. federal and state wage reporting, tax withholding, and payroll compliance for employees working temporarily on international assignments to and from the U.S. WHERE YOU’LL FIT WITHIN THE TEAM As Coordinator, Global Payroll, you’ll play an important role in supporting accurate payroll reporting, tax withholding, and financial recordkeeping for international office employees subject to U.S. income tax. You’ll help prepare payroll calculations, support tax protection payment estimates, and maintain accurate accounting records through journal entries, reconciliations, and careful documentation. This role is based in Boston. WHAT YOU’LL DO You’ll support international payroll and tax operations by: Inputting international employee payroll data into Bain’s internal payroll system based on information provided by foreign office payroll teams, using appropriate exchange rates and tax withholding rates Preparing and reconciling federal and state payroll tax deposits, quarterly and annual employer tax returns, and W-2 forms for international offices for management review Supporting compliance with U.S. federal and state income tax, Social Security, and unemployment regulations, guided by internal policies and procedures Researching, drafting, and preparing correspondence in response to inquiries and notices from the IRS and state taxing authorities Using Excel-based models to calculate estimated U.S. tax rates for inbound and outbound employee transfers, and communicating results to international offices for tax withholding and gross-up calculations Reviewing non-cash fringe benefits provided to international employees, determining U.S. tax treatment, evaluating gross-up needs based on internal policy, and supporting accurate quarterly reporting and withholding Preparing payroll journal entries related to tax deposits to support proper accounting and collection of employee withholdings and loans Responding to international office employee payroll inquiries related to U.S. payroll issues, W-2 reporting details, and calculations Maintaining proper documentation and ensuring transactions are processed in line with internal policies and procedures Supporting additional duties and special projects as assigned, with regular check-ins and progress reviews by supervisors or senior leaders ABOUT YOU You’ll be a strong fit for this role if you have: Bachelor’s degree in a business-related field Strong organizational skills and attention to detail Strong interpersonal and communication skills, with the ability to interact professionally with stakeholders at all levels Ability to handle highly confidential information with discretion and professionalism Knowledge of generally accepted accounting principles and accounting systems Excellent Excel and systems capabilities Nice to have: International payroll and/or tax experience Knowledge of U.S. tax rules and regulations, including fringe