Real Estate Supervisor of Portfolio Administration

The Real Estate Supervisor of Portfolio Administration, reporting to the Sr. Real Estate Manager, will lead the Portfolio Administration team. This role is responsible for complete oversight of Ecolab’s real estate portfolio and the global roll out and management of a centralized lease payment process. They serve as the manager of a team that is the central point of contact for Ecolab Divisions regarding their portfolio data, lease and rent payment management. The role will ensure contractual obligations are met and validation of all site costs are incurred and aligned. Additional responsibilities will include portfolio reporting to drive transparency and opportunities for efficiency and optimization, adherence to SOX compliance standards and oversight of a Third-Party Lease Administration provider. How you'll make an impact: Lead, develop and mentor a team of Portfolio Administration professionals in continuous improvement and problem-solving methodologies. Provide oversight, guidance, and execution of the management of the global portfolio, in accordance with Ecolab compliance and industry standards to maintain data and financial accuracy. Lead the global implementation of a centralized lease payment and lease management programs. Serve as the real estate function representative within broader GBS+ workflows. Portfolio Management - manages Costar that serves as the single source of truth for property data including all the key data elements about the property, the lease requirements and overall portfolio data. They act as a control point for ensuring updates are made timely and accurately. They are also on point to approve the payment files as being in sync with the lease documents, Capital Authorization Requests (CAR) and invoices as processed. Reporting - Prepare regular reports and presentations for senior management, stakeholders, highlighting key performance metrics, portfolio performance, and strategic recommendations. Monthly reporting will include items such as upcoming lease action dates, financial reporting, and other critical date management. This position will also utilize their relationship with the business and coordination with the Transaction Management Team to ensure that lease actions are taken in a timely fashion. Portfolio Managers will also be responsible for overseeing annual audits of lease operating expenses to ensure landlord accountability and accuracy of charges. Landlord Liaison – Support as an escalation point for landlord communications. Lease Financial Management overseeing the monitoring of incoming invoices to ensure timely incoming and outgoing of timely payments. Data Accuracy and Compliance - responsible for certifying the accuracy of the data for assigned properties to be used in the ESG reporting program. Portfolio Strategy - The Portfolio Manager will be called on to perform one off analysis in support of site decisions and developing future strategies. Oversite of 3rd party Lease Administration Activities – This role will coordinate the activities of the lease administrators such as abstractions and invoice processing. Research - Stay abreast of industry benchmarks and best practices impacting commercial real estate. Conduct analysis and prepare executive summaries to inform decision-making and strategy development. Cross-functional collaboration & influence – Operates as a partner to collaborate with internal stakeholders, including Lease Administration, Lease Accounting, Transactions, Division Finance, Accounts Payable, Audit, IT, and other disciplines to implement the lease payment program and ensure alignment of objectives and execution of strategic initiatives. Continuous Improvement - Bring best practices to the projects/organization and identify opportunities for process improvement and automation to enhance efficiency and accuracy in portfolio management and financial analysis.

Bachelor’s degree in Business, Finance, Real Estate,