Legal Operations Coordinator

Founded in 2023, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 350 employees, we operate with startup agility and ambition.

Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.

Mach Industries is building the next generation of defense technology at startup speed — and our legal team moves just as fast. We're looking for a Legal Operations Coordinator to be the backbone of a lean, high-output legal function supporting company operations across contracting, defense procurement in the U.S. and internationally, employment, IP, and regulatory compliance (including U.S. export controls).

You'll be the first line of defense for every request that comes into legal — triaging, tracking, and running down the information our attorneys need before a matter ever hits their desk. You'll also help us design, improve, and build out critical legal infrastructure: workflows, intake processes, contract tracking, and the legal tech stack that lets each attorney operate like fifteen. If you’re looking to execute a task in a 9-5 with a fully-built playbook, this isn't the role for you. If you want to be the one who builds the playbook, keep reading.

We're an ideal fit for someone who may be light on experience as long as they are heavy on ambition and grit – whether recent grads or established paralegals or legal operations professionals — who wants outsized ownership early in their career and is energized by a new problem every day rather than the same file type on repeat.

Be the front door to Legal.

• Own intake for all incoming legal requests across the company — contracts, NDAs, employment matters, procurement questions, IP, insurance, real estate, and compliance — and triage them to the right attorney with the right context. Some of them you will just handle yourself.

• Chase down the underlying facts, documents, and business context an attorney needs before they start drafting or reviewing, so lawyers spend their time lawyering, not gathering.

• Track every open matter to resolution; nothing falls through the cracks because you're watching the whole board.

• Drive bigger picture legal projects and take ownership of the process from start to finish.

Build the infrastructure as you go.

• Stand up and continuously improve legal team processes and workflows — intake forms, matter tracking, contract lifecycle management, approval chains, document retention. If it exists, make it better. If it doesn’t exist, build it.

• Research, evaluate, and help implement legal tech tools (CLM, e-signature, matter management, AI-assisted contract review, etc.) that let a small team operate at the highest capacity. Leverage AI at every level in coordination with Mach’s operations engineering team to maximize impact, efficiency, transparency, and quality of output in our workflows.

• Maintain templates, playbooks, and knowledge repositories so institutional knowledge doesn't live only in people's inboxes.

Support substantive legal work.

• Assist with first-pass review, redlining, and drafting of routine contracts (NDAs, vendor