Executive Specialist

About this role: Wells Fargo is seeking an Executive Specialist who will provide a high level of professional administrative support to an executive leader within Corporate & Investment Banking. This role provides a blend of senior executive-level administrative support and coordination of ad hoc projects and business initiatives, including meeting planning, deliverable tracking, and preparation of routine reports. In this role, you will: Provide administrative Support to an Executive leader within CIB COO.  Detailed calendar and inbox management; effective scheduling of meetings and activities as required; coordinating and supporting meeting setup and execution Partner with executives to ensure the executive is fully briefed and prepared for meetings etc. Perform proxy role for various systems and internal approvals Provide administrative assistance on projects, committee/ Board meeting preparation etc. Coordinate senior leader schedules, global travel etc. Manage, create, and distribute reports and meeting documents as required; take and distribute meeting minutes if needed Performs detailed administrative tasks as required Partner with support teams for any technology, facilities, or support needs that arise for the business Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals Represent the office with competence and professionalism Operate with the highest standards of confidentiality, discretion, and diplomacy Use initiative to rapidly resolve general issues and queries in an efficient manner Required Qualifications: 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education Desired Qualifications: Experience providing support to C-Suite and board level executives Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors Ability to manage changing travel itineraries, accurately manage expense reimbursement, planning events, manage a busy calendar and appointments flawlessly Ability to work effectively with key team members and partners across various time zones and locations Dynamic, highly motivated, target oriented and professionally committed at all times Excellent organizational skills with the ability to multitask and use initiative Ability to make timely and independent judgment decisions while working in a fast-paced and results-driven environment Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for detailed presentations, Outlook for managing multiple diaries, Excel and Word Experience working in a detailed multinational organization Experience working in a financial services organization is essential Ability to assess issues, make quick decisions, implement solutions, and influence change Ability to take initiative and work independently with minimal supervision in a structured environment Ability to develop partnerships and collaborate with other business and functional areas Strong attention to detail and accuracy skills Resilient, proactive, and hands-on with a can-do attitude Meticulous approach with a high attention to detail Job Expectations: This position offers a hybrid work schedule Willingness to work on-site at the posted location Visa sponsorship is not available for this position This position is subject to FINRA background screening requirements. Candidates must successfully complete and pass a background check prior to hire. In accordance with FINRA rules, individuals who are subject to statutory disqualification are not eligible to be associated with a FINRA-registered broker-dealer. Successful candidates must also meet and comply