Office Experience Coordinator

Provides coordinated office and location support to ensure an efficient, welcoming, and well‑run workplace. Supports the execution of office events, engagement activities, and site‑wide initiatives by following established processes and partnering with Site Leaders, Employee Network Groups, and cross‑functional teams. Assists with day‑to‑day engagement needs across facilities, security, IT, and people processes to ensure spaces, tools, and resources function smoothly. Contributes to local onboarding, project coordination, and ongoing employee experience programs while maintaining accuracy, professionalism, and confidentiality in all interactions.

Overview Provides coordinated office and location support to ensure a positive and efficient workplace experience. Supports engagement activities and onsite initiatives by partnering with Site Leaders, Employee Network Groups, and cross‑functional teams. Assists in delivering office events, employee experiences, and onboarding activities, while helping maintain smooth daily operations across facilities, security, IT, and people processes. Contributes to project coordination, budget tracking, and ongoing office programs, ensuring consistent adherence to established procedures and maintaining confidentiality at all times. Your role and responsibilities: Reports to the Office Experience Director and supports office engagement and operations by supporting the execution of office events and initiatives, coordinating project tasks, and helping ensure a positive, well‑run in‑office experience. Supports the planning and delivery of on‑site events and employee engagement activities. Supports office engagement by coordinating activities with Site Leaders, Employee Network Groups, and site committees, while serving as the primary local Office Experience contact to help cultivate an outstanding in‑office experience. Helps implement office‑wide experiences such as town halls, team lunches, hackathons, volunteer days, and seasonal celebrations; assists with employee‑led activities as needed. Ensures smooth office operations by coordinating with Security, Facilities, People Partners, Corporate IT, and other partners to keep spaces, tools, technology, and supplies functional. Supports local onboarding by guiding new hires through site‑specific norms, operations, communication channels, and logistics, and coordinating badges and technology setup. Supports People team programs and annual cycles, including learning and development initiatives, handbook updates, and organizational changes. Helps track and manage the office experience budget and provides support to the Site Leader on budget use throughout the year. Handles sensitive information with discretion and maintains confidentiality at all times. We expect you to have Education Required: Bachelor’s degree preferred or relevant work experience required Experience Required :  At least 2 year Proven experience executing on multiple projects at the same time Highly organized and able to prioritize appropriately Excellent, warm communicator in written and verbal form Proficiency in Microsoft Office Suite and other relevant software applications. Resourcefulness and creativity in developing engagement initiatives and solving office-related challenges. Physical agility and the ability to move quickly and efficiently throughout the office space as needed. A proactive, positive and adaptable mindset, with a willingness to take on new tasks and responsibilities as required. Does it sound like you? What happens now?  As the selection process is ongoing, please submit your application in English as soon as possible. We will get back to you in 2-3 weeks.    What will it be like working here?      Nasdaq is a vibrant and entrepreneurial company where everyone is encouraged to take initiative, challenge status quo, and take intelligent risks. We want everyone to feel welcome and bring their authentic self to work. Every