Procurement Specialist

Job title: Procurement specialist Location: Prague, CZ Hybrid: 3 days in office The Procurement Specialist plays a key role in supporting Tricentis' global procurement operations. This role is responsible for managing the end-to-end purchase-to-pay process, including processing purchase requisitions and purchase orders (POs), sourcing competitive vendor pricing, negotiating contracts, reviewing legal and compliance documentation, and serving as a primary liaison between internal stakeholders and external vendors. The Procurement Specialist ensures that all purchasing activities align with internal policies, cost objectives, and compliance requirements. The ideal candidate is a self-starter who takes full ownership of their work, balances operational day-to-day responsibilities with strategic projects, and continuously looks for ways to improve processes and drive efficiency. They bring intellectual curiosity, strong attention to detail, a bias toward action, and a genuine interest in how emerging technologies — including AI — can enhance procurement operations. Essential Duties & Responsibilities Procure-to-Pay (P2P) Process Management Manage the full procure-to-pay cycle with attention to detail, including: Entering and processing purchase requisitions in Zip Creating and issuing Purchase Orders (POs) Coordinating vendor confirmations Collaborating with Accounts Payable to ensure timely and accurate payment Effectively balance a high volume of operational purchase requests alongside longer-horizon procurement projects and initiatives. Monitor and resolve purchasing issues, taking full ownership of assigned requests from initiation through resolution. Manage contract signature workflows using DocuSign, ensuring timely execution and proper record retention. undefined Sourcing & Supplier Negotiation Negotiate pricing, contract terms, and renewals in accordance with internal policies and procurement best practices. Proactively manage contract renewal timelines, ensuring business owners are engaged well in advance of key deadlines. Conduct market research and solicit competitive vendor quotes to support sourcing decisions. Relationship Management Build and maintain strong relationships with preferred global suppliers and internal stakeholders. Notify internal customers and vendors of upcoming contract renewals and relevant procurement milestones. Provide sourcing and procurement guidance to cross-functional teams including Legal, IT, Finance, Security & Risk, and Marketing. Respond to stakeholder and vendor inquiries in a timely and professional manner, maintaining clear communication throughout the purchasing process. Act as the primary point of contact for procurement and sourcing process questions from internal stakeholders. Provide training and guidance to employees on procurement tools, policies, and procedures. Support internal stakeholder purchase requests through the Zip procurement platform. Financial Reporting & Analysis Generate and maintain financial reports covering spend analysis, cost savings, and cost avoidance tracking. Create and update procedural forms and templates as needed to support process consistency. Travel & Program Support Support employee and corporate travel needs Assist in program and project management initiatives as required by the procurement function. Other This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required for this position. Duties, responsibilities, and activities may change at any time with or without notice, or as required by local regulations. Key Contacts & Relationships Internal: Legal, IT, Finance, Security & Risk, Marketing, Purchase Requesters, Travelers External: Global Vendors & Suppliers Qualifications Required 3+ years of procurement, sourcing, or supply chain experience Demonstrated ability to work independently, self-prioritize, and take full ownership of projects from start to finish