House Administrator, Kirkland House

House Administrator, Kirkland House Full-time Work Format: Fully On-Site Harvard Job Function: General Administration Union: 00 - Non Union, Exempt or Temporary Salary Grade: 057 Department: College - Kirkland House FLSA Status: Exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Summary: The Houses serve as the foundation for the undergraduate experience at Harvard College. Ninety-seven percent of all undergraduates live in one of the twelve residential Houses. Each House accommodates 350- 500 students with its own dining hall, common rooms, and facilities for academic, recreational, and cultural activities. The House Administrator plays a pivotal role in the residential community. They serve as part of the House senior leadership team, as a critical resource for any events, processes and policies that impact and affect the House community and staff. They are responsible for handling confidential and sensitive information with care and discretion and serve as a primary contact for other stakeholders and partners in the University. Job-Specific Responsibilities: Finance Administration and Budget: Responsible for day-to-day management of House finances, including financial processing, reconciliation, reporting, and strategic planning on unrestricted and restricted accounts. In consultation with Faculty Deans, develop and submit annual House budget (approximately $300K -500K each year) and narrative outlining the House’s fiscal priorities related to programming, capital expenditures, and operations. Reports quarterly on House finances. Collaborate with the Dean of Students Office for compliance with all University and College financial policies and procedure. Support and train approximately 25-30 tutors and other residential staff on financial processes and policies. Oversee and manage all residential staff financial operations. Handle tutors’ financial transactions, including declining balance cards, purchases, reimbursements, and specialty Tutor support on weekly reconciliation and reports. Responsible for implementing and managing House-based proposals for additional funding opportunities supporting specific initiatives identified by the College. (Yard house funding: Faculty Dean retreats, Faculty initiatives, student initiatives, Faculty engagements, Creamer Fund and contingency planning). Advise the Faculty Deans on all House financial matters. House Office: Manage the administrative responsibilities of the House Office on behalf of the Faculty Deans and provide administrative support for House activities to the Faculty Deans. Hire, supervise and manage student workers and payroll. Maintains confidential personnel records for tutors. As part of Senior Staff, attend regular staff meetings and assist in setting House priorities and House culture, as related to fostering a supportive