Assistant Facility Manager

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Assistant Facility Manager Job Summary The Assistant Facility Manager will support the Facility Manager in ensuring smooth and efficient day-to-day operations of the facility. The role is responsible for managing technical services, soft services, transportation, food & beverage operations, vendor management, MIS reporting, compliance activities, and team coordination while maintaining high standards of service delivery, safety, and customer satisfaction.

Facility Operations Support the Facility Manager in the overall management and operation of the site. Ensure seamless delivery of all facility management services in accordance with organizational standards and SLAs. Monitor daily operations and resolve operational issues in a timely manner. Conduct regular site inspections and ensure compliance with facility standards. Technical Services Management Supervise technical teams responsible for electrical, HVAC, UPS, DG, plumbing, fire & life safety systems. Ensure preventive and corrective maintenance activities are completed as per schedule. Track equipment performance and coordinate with vendors for breakdown management. Support statutory compliance and maintenance audits. Soft Services Management Manage housekeeping, pantry, pest control, landscaping, and waste management services. Ensure cleanliness, hygiene, and workplace standards are maintained across the facility. Conduct quality audits and implement corrective actions where required. Transport Management Coordinate employee transportation requirements and vendor operations. Monitor transport schedules, utilization, and service quality. Handle employee transportation-related escalations and vendor performance reviews. Food & Beverage (F&B) Management Oversee cafeteria and pantry operations. Coordinate with catering vendors to ensure quality, hygiene, and service standards. Monitor food safety compliance and address employee feedback.

Management Supervise and manage site teams, including technical staff, housekeeping personnel, pantry staff, and vendor resources. Conduct regular team meetings and performance reviews. Ensure adequate staffing and resource deployment. Vendor Management Coordinate with all facility-related vendors for maintenance, repairs, consumables, and service delivery. Monitor vendor performance against agreed KPIs and SLAs. Support contract administration, renewals, and vendor evaluations. MIS & Reporting Prepare daily, weekly, and monthly MIS reports. Track facility expenses, utility consumption, KPI performance, and operational metrics. Maintain records related to maintenance, audits, incidents, and compliance requirements. Support budget tracking and purchase order management. Financial & Administrative Support Assist in annual budgeting, cost control, and expense monitoring. Support invoice verification, processing, and vendor payment coordination. Raise purchase requisitions and purchase orders as required. Health, Safety & Compliance Ensure adherence to health, safety, security, and environmental standards. Support emergency preparedness drills and business continuity activities. Ensure statutory certifications and compliance records are maintained. Client & Stakeholder Management Act as a point of contact for employees and stakeholders regarding facility-related matters. Support the Facility Manager in client meetings and operational reviews. Ensure