Facilities Coordinator

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. We are looking for a Facilities Coordinator for our Integrated Facilities Management business line. About JLL We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL! Location: Krakow, Poland Role Purpose An exciting opportunity has arisen for a Facilities Coordinator to join JLL’s Integrated Facilities Management business. The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.

Deliver outstanding service to on-site clients and stakeholders, ensuring their expectations are consistently exceeded Support the management and oversight of contractors and vendors to maintain high standards of work quality and service delivery Assist with procurement activities, including vendor selection and ongoing performance monitoring Conduct regular site inspections and safety audits to ensure compliance with health and safety procedures and building standards Manage purchase orders accurately in JLL systems and support financial processes to maintain budget control and reporting accuracy Maintain premises in excellent condition, implementing best practice operations and identifying opportunities for cost reduction and service improvement Contribute to risk management initiatives, including business continuity planning and incident reporting procedures Support the delivery of regular reporting packages and ensure all key performance indicators and service level agreements are met What We're Looking For Background in facilities management, property management, hospitality, or a related operational field Knowledge of occupational health and safety requirements, critical facilities operations, and vendor management practices Technical awareness of building systems such as HVAC, chillers, fire protection, electrical and mechanical systems, or building management systems Strong problem-solving skills with the ability to navigate ambiguity and deliver practical solutions in dynamic environments Excellent communication and interpersonal skills, with the ability to engage confidently with clients, team members, and external vendors Self-motivated, energetic, and goal-oriented mindset with a focus on achieving performance targets Flexibility and adaptability to respond effectively to changing priorities and manage multiple tasks simultaneously Collaborative team player with a client-first approach and commitment to delivering high-quality service What You Can Expect From Us Competitive Rewards & Benefits: Permanent contract,