Executive Assistant – Bilingual (English/Spanish)

Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. We are looking for a highly proactive, resourceful, and tech-savvy Bilingual Executive Assistant to provide high-level support to senior leadership. This role goes beyond traditional administrative support. We are looking for someone who operates with speed, urgency, ownership, and exceptional attention to detail — someone who anticipates needs, solves problems before they escalate, and continuously looks for smarter and more efficient ways of working. The ideal candidate is highly comfortable with technology, automation, and AI-enabled tools and has strong PowerPoint and executive presentation skills . This person should be able to transform ideas, data, notes, and business updates into polished, executive-ready presentations and communications. The successful candidate will thrive in a fast-paced, demanding, and constantly changing environment , managing multiple priorities while maintaining excellent judgment, discretion, and quality.

Executive & Business Support Provide high-level administrative and operational support to senior leadership. Manage complex calendars and schedules across multiple time zones , proactively resolving conflicts and optimizing executive time. Coordinate complex domestic and international travel arrangements, including itineraries and expense reporting. Anticipate executive needs and proactively identify potential conflicts, risks, or required actions. Coordinate meetings, prepare agendas, capture key decisions, and ensure timely follow-up on commitments. Act as a trusted point of contact across internal teams and external stakeholders. Handle confidential and sensitive information with a high degree of discretion and professionalism. Support project coordination, leadership meetings, business reviews, town halls, and other key events. Provide support for office operations and facilities-related activities as needed. Executive Presentations & PowerPoint Create, edit, and enhance high-quality executive PowerPoint presentations for leadership meetings, business reviews, town halls, and other key forums. Transform complex information, business data, and leadership ideas into clear, concise, and visually compelling presentations . Work independently from rough notes, emails, spreadsheets, data, or verbal direction to develop executive-ready materials. Ensure presentations are polished, accurate, consistent, and aligned with business objectives. Demonstrate strong visual judgment, business storytelling, and exceptional attention to detail. Automation, AI & Process Improvement Actively identify opportunities to automate repetitive administrative and operational tasks . Leverage AI and productivity tools to improve efficiency, organization, communication, meeting preparation, and information management. Develop smarter workflows for recurring activities, follow-ups, reporting, document management, and executive support processes. Continuously challenge manual processes and recommend simpler, faster, and more scalable ways of working . Quickly learn, test, and adopt new digital tools and technologies. Serve as a proactive advocate for technology and automation within the executive support environment. Communication & Coordination Draft and edit professional communications, emails, presentations, and executive materials in both English and