Executive Assistant & Sustainability Coordinator

Why work with us? If you think that you are the perfect fit for our team and you are passionate about Hospitality, this is your opportunity! Lisbon Marriott Hotel believes in the power of our associates to shape our future. And now, part of that exciting future could be yours too! We are the biggest hotel in Portugal, located in our country’s beautiful capital, with a total of 577 rooms, a swimming pool and garden, a bar and restaurant for clients to enjoy. The Job

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Support the implementation and monitoring of Sustainability standards, procedures, and initiatives across the property. Support sustainability projects, environmental initiatives, and certification processes. Monitor and support compliance with sustainability standards, environmental regulations, and relevant certification requirements. Promote sustainability awareness among associates and support departments in implementing sustainable practices and best practices. Prepare sustainability reports, presentations, meeting minutes, and related documentation. Maintain organized records and documentation related to sustainability initiatives, audits, certifications, and compliance processes.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. What are we looking for?

Previous experience in a similar role Fluency in English and Portuguese (written and spoken) Excellent organizational skills and attention to detail Proactive, flexible, and solution-oriented mindset Strong communication and interpersonal skills Ability to manage multiple tasks and priorities effectively High level of professionalism, discretion, and confidentiality

What do we offer?

A professional environment to work in; Personal coaching & training to support you in your day-to-day job; Career opportunities within Marriott International; A TakeCare program, where we focus on your wellbeing in general and organize several healthy and fun activities throughout the year; Marriott International discounts for F&B and stays Many social activities, such as our Associate Appreciation Week; Included private health