Executive Business Administrator, CoreAI

CoreAI People. Culture. Execution. Customer Impact. This is how we win. We support this by serving as the connective tissue across functions, ensuring clarity, accountability, and impact.  This role is critical to driving operational excellence across CoreAI by providing strategic business support, workforce management, project coordination, and organizational operations. The successful candidate will embody CoreAI's commitment to innovation, accountability, collaboration, customer focus, and continuous improvement while serving as a trusted partner to leaders and cross-functional stakeholders. The ideal candidate brings strong business acumen, exceptional organizational skills, sound judgment, and the ability to anticipate needs, solve complex problems, and drive execution with excellence.

Business Operations & Organizational Support Partner closely with CoreAI leadership, Executive Business Administrators, HR, Staffing, Finance, Facilities, and other cross-functional teams to deliver operational excellence and support business priorities. Drive coordination across multiple stakeholders to ensure alignment, execution, and effective communication of organizational initiatives. Develop a deep understanding of CoreAI's business rhythms, organizational priorities, and operating cadence to proactively anticipate needs and remove barriers to execution. Workforce & Headcount Management Manage headcount administration activities, including position tracking, requisition creation, onboarding support, and workforce-related reporting. Maintain accuracy across headcount tools, organizational distribution lists, and workforce records. Partner with Staffing, HR, and Finance teams to support workforce planning and organizational changes. Facilitate a seamless onboarding experience for new employees, ensuring readiness and successful integration into the organization. [ Space, Asset & Resource Management Manage space planning and allocation activities, including office moves, seating assignments, and workplace optimization initiatives. Anticipate and proactively address space constraints and organizational growth needs. Oversee equipment procurement and lifecycle management, including asset tracking, transfers, custodian updates, and refresh programs. Ensure operational processes align with company policies, compliance requirements, and budget expectations. Financial & Budget Management Monitor operating expenses and budgets, identifying potential risks, variances, and opportunities for optimization. Partner with Finance to maintain reporting accuracy and support sound fiscal management practices. Review and approve expenses as needed, ensuring adherence to company policies, coding standards, and financial controls. Support forecasting and planning processes that enable responsible stewardship of organizational resources. Events & Employee Engagement Lead planning and execution of leadership meetings, team offsites, All Hands events, employee engagement initiatives, and organizational programs. Deliver exceptional event experiences that foster collaboration, inclusion, connection, and team effectiveness. Coordinate logistics, budget management, communications, and operational support for team and organizational events. Align event planning with business priorities, product milestones, and organizational objectives.

Required Qualifications 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. Other Requirements:  Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check