Coordinator, Global Publicity

USD 55000 - USD 65000 - yearly Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

The Coordinator, Publicity will support the Global Publicity team by managing department billing, invoicing, budget tracking, vendor coordination, and operational processes across film publicity campaigns. This role serves as a key partner to publicists and cross-functional teams, ensuring timely processing of financial and administrative activities while supporting special projects, events, and team initiatives as needed. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced entertainment marketing environment.

Process and track invoices, purchase orders, vendor payments, expense reports, and budget reconciliations across multiple film campaigns and projects Partner with Finance and external vendors to ensure timely payment processing and accurate financial records Create purchase orders, onboard new vendors, maintain vendor documentation, and resolve billing discrepancies as needed Manage departmental budget trackers and reporting documents, ensuring spending is accurately recorded and communicated to publicity leadership Assist with preparing presentations, recaps, and other departmental materials Support publicity events including premieres, screenings, junkets, press days, film festivals, and special projects as needed Provide project support for department initiatives, events, and special projects as assigned Qualifications Basic Qualifications Minimum 1 year of experience in entertainment, media, marketing, publicity, finance, operations, or a related field Strong proficiency in Microsoft Office, particularly Excel, Outlook Willingness to work occasional evenings and weekends in support of publicity events and special projects Desired Characteristics Bachelor’s degree preferred Experience working with financial systems, purchase order platforms, or vendor management tools is a plus Experience processing invoices, managing budgets and expense reports preferred Exceptional attention to detail and organizational skills Comfortable handling confidential and sensitive information Ability to manage multiple priorities while meeting deadlines Proactive problem solver with strong follow-through Excellent written and verbal communication skills Ability to anticipate needs and identify process improvements. Interest in film marketing, publicity, and