Sr. Executive - Procurement and Vendor Management

We are seeking a proactive and detail-oriented Senior Executive - Procurement & Vendor Management to oversee the smooth day-to-day functioning of our office. This role will be responsible for procurement request details gathering and confirmation, market research on requested items, sourcing and evaluation of vendors, Negotiations, Terms and conditions validation, vendor management and coordination. The ideal candidate will be highly organized, resourceful, and comfortable working in a fast-paced environment with minimal supervision.

• Manage the complete procurement cycle, including purchase requisitions, RFQs, quotations, purchase orders, and delivery follow-ups.

• Identify, evaluate, onboard, and maintain relationships with reliable vendors and suppliers.

• Obtain and compare vendor quotations based on price, quality, delivery timelines, and commercial terms.

• Negotiate pricing, payment terms, contracts, and service-level agreements with vendors.

• Monitor vendor performance, including quality, delivery, responsiveness, and adherence to agreed terms.

• Maintain an updated vendor database, contracts, pricing information, and procurement records.

• Coordinate with internal departments to understand procurement requirements and ensure timely availability of materials/services.

• Prepare and Track purchase orders, deliveries, invoices, and payment status in coordination with Finance and Accounts.

• Resolve vendor-related issues, including delivery delays, quality concerns, pricing discrepancies, and invoice disputes.

• Support vendor audits, compliance checks, and periodic supplier performance reviews.

• Identify cost-saving opportunities and alternative suppliers.

• Ensure procurement activities comply with company policies, approval processes, and applicable regulations.

• Prepare procurement reports, vendor performance reports, cost analyses, and management dashboards.

• Maintain proper documentation and records for audit and compliance purposes.

• Good knowledge of Information practices.

• Assist the manager in all the information security activities implementation and maintenance process.

• Ensuring the team and imparted with Competence related to Information security

• Responsible for implementation of security policies and procedures and report any issues to the Information Security Manager.

Must-haves

• Bachelor’s degree preferred (Administration, Management, or related field).

• 5–8 years of experience in procurement, purchasing, sourcing, or vendor management.

• Good negotiation and communication skills.

• Strong vendor relationship management abilities.

• Knowledge of procurement processes, purchase orders, contracts, and supplier evaluation.

• Good analytical and problem-solving skills.

• Proficiency in MS Excel and procurement/ERP systems.

• Ability to manage multiple vendors and procurement activities simultaneously.

• Strong attention to detail, accuracy, and problem-solving skills.

Nice-to-haves

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Ability to multitask, prioritize, and adapt to changing business needs.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google gmail,gsheets)

• Self-motivated, trustworthy, and able to work independently with minimal supervision.

• Familiarity with basic