Administrative Assistant, Litigation

USD 45000 - USD 60000 - yearly Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Here you can: Provide proactive administrative support for the West Coast Litigation Team, including approximately 7 attorneys, two paralegals and a risk claims manager; answer phones professionally, take/route messages as required; arrange and schedule numerous meetings involving executives at all levels; maintain and update calendar; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings; arrange complex logistics for multiple-attendee and multiple-location meetings (including virtual meetings and slide presentation set-ups). Prepare and process corporate and p-card expense reports and reconciliations in accordance with Company policy guidelines and keep accurate and timely expense account records Arrange travel and all accommodations including comprehensive and detailed itineraries; process travel expenses and reimbursements Coordinate with facilities and IT for team needs as they arise Assist outside counsel with set up on electronic invoicing system; facilitate processing of invoices from outside counsel and process other vendor invoices for payment; keep detailed files of invoice related activities Manage bar membership and continuing legal education records for attorneys Occasionally assist with final preparation of litigation documents (briefs, motion papers, etc.) for filing in court; generation of Tables of Contents and Tables of Authorities, preparation of court forms and filing fees, and creation of courtesy copies for the court; electronic filing of court document; assist with document productions in response to subpoenas and discovery requests Simple legal research, e.g., researching and summarizing court rules, searching for court documents on PACER Assist with internal communications with staff and broader Legal organization Manage administrative and coordination aspects of special projects as designated including, planning and organizing internal events Handle general office and administrative tasks, including the ordering and organization of miscellaneous supplies Maintain strict confidentiality and professionalism along with a positive attitude Qualifications Basic Qualifications: 3+ years of work experience Proficient in Microsoft Word, Excel, PowerPoint, and Outlook College degree or High School/GED and