Facilities Coordinator

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Title: Facilities Coordinator Core Purpose: Ensure seamless operation and maintenance of commercial and retail properties by coordinating facilities management activities, managing vendor relationships, responding to service requests, and maintaining high standards of safety, compliance, and customer service while creating exceptional workplace experiences for building occupants and tenants.

Vendor & Service Management Manage vendor relationships and service contracts, ensuring quality delivery, compliance with specifications, and cost-effective procurement Provide guidance to service vendors for completing repairs, upkeep, supply ordering, and general services following contract terms Assist service providers with office and security badge access, work scheduling, and client coordination Consult in quarterly business reviews on applicable contract service providers Maintenance & Building Operations Coordinate preventive maintenance programs and repair activities across building systems including HVAC, electrical, plumbing, and life safety equipment Work Order & Request Management Daily monitoring of open and pending work orders with review and reporting as directed Respond promptly to tenant/occupant service requests and facility issues, coordinating with appropriate teams to resolve problems and maintain high satisfaction levels Responsible for ergonomic work order administration and process execution Space Management & Coordination Support space planning and move coordination activities, ensuring seamless transitions for new tenants and existing occupant relocations Support space allocation verification of occupied and vacant seating Assist with Moves, Adds and Changes requests including furniture reconfiguration and re-stacking Financial & Administrative Prepare accurate and timely vendor invoicing to ensure proper payments following company vendor management and accounts payable policies Maintain inventory management systems for supplies, equipment, and spare parts while ensuring cost optimization and availability Prepare reports and documentation for property managers and clients, including maintenance summaries, vendor performance metrics, and budget tracking May consult on operating budgets including variance explanations for remote corporate locations Data & Records Management Maintain property databases of changes in address, ownership, and emergency contacts Build and maintain relationships with CRE staff, vendors, and office staff requesting facility services Emergency & Safety Assist with emergency response procedures and coordinate with security, fire safety, and building management teams during critical incidents Sustainability Collaborate with sustainability initiatives including energy management programs, waste reduction efforts, and green building certification maintenance Required Qualifications:

Minimum: High school diploma or GED Preferred: Associate degree in Facilities Management, Engineering Technology, or related field Experience Minimum: 1 year of Facility Management experience OR 3 years of related experience in customer service or administrative environment Preferred: 2+ years of commercial facilities or property management experience Technical Skills Strong understanding of building systems including HVAC, electrical, plumbing, and fire safety equipment with basic troubleshooting