Senior Executive Coordinator to Professor Danielle Allen

Senior Executive Coordinator to Professor Danielle Allen Full-time Work Format: Hybrid Harvard Job Function: General Administration Union: 55 - Hvd Union Cler & Tech Workers Salary Grade: 055 Department: Ash Center for Democratic Governance and Innovation FLSA Status: Non-exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Kennedy School? The John F. Kennedy School of Government at Harvard University is one of 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. When you work at Harvard Kennedy School, you make a difference.

The Senior Executive Coordinator will provide high-level support to the James Bryant Conant University Professor, Director of the Allen Lab for Democracy Renovation at the Ash Center for Democratic Governance and Innovation, and Director of the Democratic Knowledge Project at the Harvard Graduate School of Education. They will sit at the nexus of a complex ecosystem of organizations and activities led by the Director and must bring exceptional judgment, discretion, and diplomacy to coordinating a high volume of requests and communications across a diverse range of internal and external stakeholders, each with different priorities, expectations, and working styles. The Senior Executive Coordinator will perform a range of support activities including complex calendar coordination; managing incoming requests, including routinely and politely communicating declines and non-availability of the Director; interfacing with faculty, students, staff, external partners, media, and others on behalf of the Director; travel arrangements; and other duties as required by a demanding and high volume work environment. Candidates must demonstrate exceptional time management and organizational skills, meticulous attention to detail, consistently high standards of quality, the ability to multitask and prioritize successfully, and the ability to manage and track a high volume of requests, relationships, and follow-up actions simultaneously. The Senior Executive Coordinator works speedily yet accurately in a high-demand environment and will possess a high level of maturity and good judgment. They will work closely with the Director, maintaining steady communication and seeking feedback in a timely and consistent manner. The Ash Center is a global and values-driven community that believes diverse perspectives are paramount to better understanding and addressing real-world problems. In fostering an environment of rigor, curiosity, and integrity, we value and respect different opinions, lived experiences, and diverse research and policy areas and approaches. We actively seek candidates who share our commitment and values. Specific responsibilities include: Manage a complex calendar for the Director: Monitor and resolve incoming requests each day through email, tracking sheets, and other management systems Maintain a calendar that provides margin for meals, biobreaks, and other requirements of sustainability Identify potential conflicts well in advance and seek timely solutions Serve as liaison between the Director, their speaking agent, and parties requesting interviews or speaking engagements Align daily and long-range commitments with flexibility recognizing the Director’s evolving priorities and objectives Monitor steady stream of commitments and deadlines