Brokerage Specialist

Job Title Brokerage Specialist Job Description Summary The Brokerage Specialist will report to the office manager and will serve as the support for a fee earner and/or team. This position is responsible for support of client service activities, such as marketing campaigns, transaction support, press releases, and fee-earner administrative support. The Brokerage Specialist will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients. In this capacity, the Brokerage Specialist will be viewed as a direct line of communication to the fee-earner themselves.

ESSENTIAL DUTIES AND RESPONSIBILITIES • Provide sales, marketing, and transaction support • Control and manage the pipeline of active transactions and see them to close • Manage standardized & customized post-closing processes • Manage due diligence and marketing process with clients for investment sales and leasing projects • Prepare monthly & weekly reports for clients including current status of deals, marketing efforts for available properties, companies currently targeting, etc • Coordinate with other departments based on the needs of the fee-earner • Support timeliness of deliverables • Review and analyze lease/sale documents • Manage and coordinate leasing and/or investment sales process • Support the creation of marketing materials and presentations, including flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, and website content using Adobe InDesign • Support content creation process with regards to timeline and production cycle • Maintain local & third party web pages for corporate website and/or property websites • Plan and support client and local C&W events (e.g. State of Real Estate, charitable events, etc.) • Manage progression of escrow process working with photographers, engineers, environmental surveyors, escrow officers, title reps, etc. • Exercise discretion and independent judgment in the performance of job duties listed above Key responsibilities Transaction & Pipeline Coordination • Schedule & oversee the marketing efforts behind the sales process for every exclusive listing • Follow up with prospective buyers to discuss their needs & concerns • Schedule tours & orchestrate communication with fee-earner • Create weekly updates to be circulated to ownership and fee-earner to keep them updated on marketing efforts • Collect offers, create an offer summary matrix, and manage prospective buyers through a funnel system • Manage escrow timelines to ensure that deals are happening in a timely fashion Marketing Material Coordination • Coordinate with Marketing, Research, etc. on behalf of fee-earner for the creation of pitch/proposal as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.) • Attend strategy sessions with fee-earner and other departments as necessary • Schedule meetings with fee-earner and other departments for review and feedback • Schedule meetings with prospects/clients and arrange any other accommodations that may be required, such as catering, transportation, and space reservations • Coordinate with Marketing with respect to production of marketing materials when outside vendor is required for printing • Perform basic data gathering, such as property searches and site selections • Populate template market documents, such as tour books, property flyers, and brochures • Schedule follow up meetings as necessary Other Service Delivery • Compile information to be used in periodic client activity reports • Handle client contact lists, including database management • Assess activity of third -party vendors and report to team for correction and advise fee earner • Execute property tour logistics for showing, including coordination with