Associate Facility Administrator

We’re looking for an Associate Facility Administrator who will play a key role in keeping our day-to-day operations running smoothly and efficiently in the night shift. This person will serve as a central point of coordination across teams, supporting office operations, managing logistics, and ensuring a seamless experience for employees and visitors alike. It’s a great opportunity for someone who is highly organized, detail-oriented, and enjoys being a reliable go-to for getting things done.

• Serve as a central point of coordination for office operations, partnering with building management and external vendors to support smooth day-to-day functionality

• Manage office supplies and inventory, ensuring the workplace is well-stocked, organized, and ready for team needs and any onsite visits

• Coordinate meetings, appointments, and basic logistics across teams, supporting a well-run and efficient office environment

• Maintain accurate records, files, and documentation to support operational consistency

• Welcome and assist visitors, manage check-in processes, and ensure a professional and positive experience

• Prepare basic reports, documents, and administrative materials to support team activities

• Handle incoming calls and general inquiries, directing them to the appropriate teams

• Manage incoming and outgoing mail and courier services

• Support general administrative and operational tasks as needed, with a willingness to learn and take on new responsibilities

• Fair understanding of Information Security practices.

• Align to the organization policies and procedures.

• Ensure to get updated with ISMS roles as assigned by the department/process heads.

Must-haves

• Minimum 3 years experience in BPO Process, HVAC, UPS Backups, Facility Operations, Logistic, Transport Coordination.

• Good communication skills

• Strong willingness and well adjusted to do night shifts

• Customer Service mindset and willingness to help wherever needed

• Good organizational and time management skills

• Technically savvy with ability to use basic computer tools, including Google Docs and Sheets

• Basic data analysis and problem solving ability

• High attention to detail and ability to follow through on tasks reliably

• A proactive attitude and eagerness to learn in a fast-paced environment

Nice-to-haves

• Prior internship or exposure to administrative, office, or operations-related work

• Exposure to working in a corporate or professional office environment

• Familiarity with working in or supporting a Global Capability Center (GCC) or global organization

• Comfort interacting with diverse teams or stakeholders across different locations or time zones

• Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (Preferred)

• Reporting to: Ritesh Jain

• Team: Admin and Operations (size-5)

• Internal Applicants: Please discuss your interest with your current manager before applying. For more information about the process, check out the Talent Acquisition Confluence page.

*Subject to change

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