Accounting Assistant V

Accounting Assistant V Full-time Work Format: Hybrid Harvard Job Function: Finance Union: 55 - Hvd Union Cler & Tech Workers Salary Grade: 053 Department: Administration and Finance - Office of Physical Resources and Planning FLSA Status: Non-exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the FAS campus, FAS facilities portfolio includes 250+buildings, approximately 10M sq. ft. Manage complex invoice processing system including, preparing, and processing invoices from OPRP staff including area managers, building managers, capital project managers, planners, and administrative coordinators through an internal payment system. Process invoices for credit card and purchase orders, processed through separate systems. Job-Specific Responsibilities: Process high-volume invoices using various University/Department AP systems accurately and efficiently, ensuring compliance with university policies and procedures. Review invoices for accuracy, completeness, and proper authorization. Process payments to vendors on time and reconcile vendor statements. Collaborate with internal stakeholders to resolve discrepancies and address vendor inquiries on time. Maintain correct and up-to-date accounts payable records and documentation. Investigate and resolve problems as they concern invoice processes, lost checks, duplicate payments, vendor payment inquiries. Adhere to accounting principles and standards to ensure compliance with regulations. Perform ad hoc accounting tasks related to AP and invoice processing. Maintain office supplies, routine clerical tasks as needed. Service as back-up for front office coverage. Working Conditions: Work is performed in an office setting; Hybrid schedule: four (4) days on campus (1 day WFH) after 90-day Orientation & Review and fully up and running.

Sitting and using near vision for reading and computer work for extended periods of time.

Basic Qualifications: Three or more years of relevant work experience. Education beyond high school may count toward experience. Additional Qualifications and Skills: College background in Accounting, Finance, or a related field preferred. 2+ years’ experience in accounts payable roles, preferably in a high-volume environment preferred. Strong knowledge of accounting principles and practices Proficiency in Microsoft Office Suite including Excel & SharePoint. Excellent attention to detail and accuracy. Ability to work independently with minimal supervision, multi-task, and be adaptable. Strong professional judgment, attention to detail, and ability to