Executive Assistant - Milan

At AlixPartners we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. We prize diversity and inclusion, the intellectually curious, the inventive, and the forward-thinking. We invite you to influence the way we work and define the way we embrace tomorrow. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

AlixPartners has embraced a hybrid work model to provide flexibility and support our employees’ work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances.

The main focus of this role is to provide support to our PMDs across a range of duties and ad-hoc tasks within the Milan office. The role reports to the Milan Office Manager.

The role requires strong organizational skills and high attention to detail as well as excellent command of the English language, both verbal and written. Role holders will need to be confident liaising with clients and dealing with senior-level individuals both internally and externally. The individual must demonstrate exceptional interpersonal skills and be always approachable and enthusiastic yet professional.

The successful candidate will have a hands-on proactive attitude and be comfortable working independently, taking the initiative to get things done. A flexible approach is essential as well as the ability to anticipate the needs of PMDs coupled with confidence in delivering high standards of service at all times. Tasks will include:

• Providing high standards of administrative support to AlixPartners Partners and Managing Directors; the role demands a very high level of proactivity, self-motivation, and attention to detail as well as the aptitude to work as part of a team.

• Excellent written and verbal Italian and English languages are essential, bilingual Italian-English and any other language skills are an advantage.

• Complex diary management including organizing internal and external meetings and managing any logistics that may be required.

• Taking responsibility for all aspects of arranging travel and accommodation including coordinating visas, booking flights, hotel accommodation, car transfers and taxis, producing travel packs and itineraries, and justifying related expenses.

• Managing the inbox of PMDs (if required), dealing with correspondence such as prioritizing emails, drafting emails and letters, and preparing documents.

• Drafting engagement letters and coordinating with Legal, Finance, and other involved stakeholders where required.

• Developing a good understanding of our firm to support business development activity including organizing internal meetings/lunches/client-facing team building.

• Following up on PMDs engagements, ensuring focus progress checking compliance with internal and external processes.

• Working collaboratively with other assistants, other offices, and departments where necessary.

• Organizing internal events such as management away days, community conferences, team-building activities, lunches, and staff events, as required. This may involve setting budgets, sourcing venues, negotiating rates, liaising with the chosen venue, and overseeing logistics for the event such as sending