Document Control Specialist

The Document Control Specialist will be responsible for program document management, ensuring communication between the Design-Build Contractor and INDOT is running efficiently and effectively. Position skills include: a high level of motivation and commitment to the organization, the ability to work independently and interact with other departments, a strong analytical capacity, and the ability to maintain confidentiality about all information and documentation. Maintain physical & electronic document files, for ensuring that controlled documents cannot be changed without review & approval & for administering quality system processes that produce records based on controlled forms. Company Overview Founded in 1979, Lemartec is a national General Contractor / Construction Management Firm and MasTec’s Vertical construction arm. As a MasTec company, we maintain international capabilities and strategic partnerships throughout the Americas and the Caribbean to service the most complex of projects within the industries we serve, which include industrial, aviation, power, and large commercial. As a MasTec Company, Lemartec is able to serve our diversified customer base through a network of 22,000 professionals and subject matter experts in Engineering, Procurement, and Construction across over 400 locations throughout North America and the Caribbean. With experience working in all 16 disciplines of construction, we have the resources and knowledge to complete projects of any scale. MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables, and infrastructure sectors. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects, and commercial buildings. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #17 Top 50 Domestic Heavy Contractors, #20 Transportation Contractor).

Creates monthly expense reports - Credit Card(s) & Petty Cash. Also creates check requests for invoices when needed. Reconciles monthly reports. Organizes and maintains electronic filing system(s). Creates custom reports and presentations in Microsoft Word, Excel, and PowerPoint. Prepares timely agendas and minutes. Coordinates travel – hotel, car rental, and reservations itineraries. Answers phone calls & takes messages. Ability to secure and create strong working relationships with vendors. Answers routine questions and/or follows through on routine requests. Dictation and final documentation preparation. Ensure routine work items such as (daily, weekly, or monthly data reports) are received. Follow up and expedite late items. Miscellaneous support to project/department staff as required. Perform additional assignments per Supervisor’s direction. Responsible for compiling and updating all branded documents. Maintain physical & electronic document files to ensure that controlled documents cannot be changed without review & approval & to administer quality system processes that produce records based on controlled forms. Assist in the administration of the document control process, including document change control, file maintenance & maintenance of SOP-controlled hard copies. Process approved documents & ensure proper archiving of obsolete documents. Record keeping & quality assurance activities. Assist in writing and revision-controlled documents. Track complaints, nonconformity reports and corrective &