Executive Secretary (C-Suite)

About Invesco As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco. What's in it for you? Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:  Generous annual leave plus f lexible paid time off Hybrid work schedule  Learning and development programs Health & wellbeing benefits  Parental Leave benefits  Employee stock purchase plan (if applicable in your region) Job Description Key Responsibilities / Duties: Manage complex calendars and time management across multiple time zones, using sound judgement to resolve conflicts, prioritize business-critical engagements and protect time for strategic priorities. Plan and coordinate complex domestic and international travel, including flights, accommodation, ground transportation, visas, detailed itineraries and contingency arrangements, while maintaining confidentiality and traveler wellbeing. Communicate SMD’s views and messages accurately and confidentially to all internal and external stakeholders. Coordinate relevant regional meetings, forums and key events—including board and client meetings—in close partnership with the Asia Pacific CAO team. Manage end-to-end logistics, including agendas, materials, participants and follow-up, and liaise with stakeholders to ensure smooth execution. Maintain confidential files and exercise judgement regarding the release of sensitive information related to major business matters, clients and employees. Prepare, review and reconcile expenses, invoices and related documentation in accordance with company policy, budget controls and compliance requirements. Assist senior-level visitors and manage the SMD’s personal administrative matters as needed. Support the appropriate handling and escalation of urgent, sensitive or reputational matters, while maintaining relevant Legal and Compliance records, including applicable holdings reports, in line with established controls, approval processes and company policies. Serve as the primary point of contact for local corporate hotel liaison, managing hotel relationships, coordinating accommodation requirements, and supporting corporate rates, bookings and related arrangements, and providing regular updates to the Global Travel Team on hotel performance, service issues and other relevant matters. Provide administrative support for the Asia Pacific CAO team as needed. Participate in Monthly Global EAs forum and act as a representative for Asia Pacific   Work Experience/Knowledge:  Extensive experience as an Executive Secretary, Executive Assistant or Personal Assistant supporting a chief executive or comparable senior leader in a complex international organization. Proven ability to work independently, manage complex priorities and deliver high-quality work with minimal instruction. Strong understanding of executive-office operations and experience interacting with senior management, critical business clients and VIPs. Demonstrated experience handling highly confidential, sensitive and business-critical information with integrity and discretion. Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint and Forms, with the ability to adopt new digital tools and working practices. Demonstrated ability to be a collaborative team player and work effectively with colleagues and stakeholders across the wider group.   Formal Education:  Degree holder; or Diploma or higher qualification in business administration, secretarial studies or a related